V100 Real Estate Closing Paralegal

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Job Description:

Responsibilities include, but are not limited to:

• Perform all assigned responsibilities under the direction and supervision of a Connecticut licensed attorney without independently conducting closings, providing legal advice, or engaging in the practice of law.

• Assist attorneys and other staff with additional real estate and administrative matters as needed.

• Provide courteous and responsive support during transactions that may be time-sensitive or stressful for clients.

• Record time and transaction activity according to firm procedures.

• Assist with escrow and client funds reconciliation according to firm procedures and attorney instructions.

• Follow cybersecurity, wire transfer, identity verification, records retention, and document destruction procedures.

• Protect confidential client, financial, and personally identifiable information.

• Maintain accurate electronic and physical files, calendars, contact information, and transaction notes.

• Follow up on outstanding releases, trailing documents, recording rejections, title matters, and post-closing conditions.

• Return completed lender packages within required timeframes.

• Track recordings and obtain recorded deeds, mortgages, releases, and other transaction documents.

• Confirm receipt of funds and assist with wire verification procedures intended to reduce fraud risk.

• Obtain signatures, acknowledgments, notarizations, identification, and supporting documents as directed.

• Assemble signing packages and assist the supervising attorney before, during, and after closings.

• Proofread documents for accuracy, consistency, completeness, and compliance with attorney and lender instructions.

• Prepare final title policies and deliver recorded documents and closing packages to authorized clients, lenders, and other recipients.

• Submit documents for recording or e-recording with the appropriate Connecticut municipal land record office.

• Prepare disbursement schedules, checks, or wire requests for attorney review and approval.

• Confirm names, vesting, property descriptions, consideration, recording information, payoff figures, tax adjustments, commissions, and other financial information.

• Review lender closing packages and prepare Closing Disclosures, settlement statements, ALTA statements, funding documents, and other lender required materials.

• Identify potential title defects or transaction issues and promptly escalate them to the supervising attorney.

• Order and review title searches, property tax information, municipal lien information, surveys, payoff statements, mortgage releases, UCC searches, and other due diligence materials.

• Coordinate with lenders, mortgage brokers, real estate agents, title companies, surveyors, municipal offices, insurance representatives, and opposing counsel.

• Maintain closing checklists and monitor inspection, financing, title, contingency, commitment, and closing deadlines.

• Obtain and review contracts, lender instructions, title materials, municipal information, and other transaction documents.

• Prepare Connecticut Real Estate Conveyance Tax Return materials, including Form OP-236 and applicable schedules, and assist with submissions through myCTREC.

• Prepare initial drafts of deeds, conveyance documents, affidavits, powers of attorney, closing statements, escrow agreements, entity resolutions, and other transaction documents for attorney review.

• Assist with preparing title commitments, title policies, endorsements, and related title insurance documentation under appropriate attorney or title agent supervision.

• Assist with obtaining releases, subordinations, affidavits, probate documents, entity authorizations, lien waivers, and other curative documentation.

• Review title reports and land record documents for mortgages, liens, easements, restrictions, probate matters, ownership concerns, and other exceptions.

• Schedule closings and confirm that required parties, funds, approvals, and documents will be available.

• Communicate with clients regarding required documents, scheduling, and transaction status while directing requests for legal advice to the supervising attorney.

• Open, organize, and maintain residential purchase, sale, refinance, and applicable commercial real estate files.

Requirements:

Additional Job Description:

· Time Zone: Eastern Standard Time

· Office Hours: Monday through Friday, 9:00 a.m. to 6:00 p.m. Eastern Standard Time

· Expected Call Volume: Approximately 16 to 30 calls per day

Requirements:

· Minimum of two years of experience supporting residential real estate purchases, sales, and refinances.

· Working knowledge of real estate contracts, title searches, lender requirements, deeds, mortgages, liens, payoff statements, settlement statements, and recording procedures.

· Experience managing multiple transactions and deadlines in a high-volume environment.

· Ability to work independently on assigned matters while recognizing when attorney review, approval, or direction is required.

· Ability to protect confidential client, financial, and personally identifiable information.

· Preferred experience preparing title commitments, title policies, and endorsements.

Required Software and Tools:

· Microsoft Office

· Adobe Acrobat

· Email platforms

· Document management systems

· Electronic filing or recording platforms

· Preferred Software and Tools:

· SoftPro

· Qualia

· E-Closing

· Comparable real estate closing platforms

· myCTREC

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.