Job Title: US Accounting Associate
Team:  Finance
Department: Global Finance
Grade: E
Status:  Part Time – 20 Hours per week
Work Location:  United States – Remote, based in the East Coast Time Zone
Reports to:  Finance Manager, US Operations & Compliance
Matrix Manager:   N/A
Line Manages:   None
Updated:    September 2026
Safeguarding level: N/A 

The US Accounting Associate provides transactional and administrative accounting support to the US Finance function. The role supports accurate and timely accounts payable, cash receipts, payroll administration, vendor records, and financial documentation in accordance with WfWI policies, procedures, and internal controls. 

Working closely with the Finance Manager, US Operations & Compliance, the Staff Accountant, People and Culture, vendors, and staff across the organization, the role helps ensure the smooth day-to-day operation of US finance activities. The position is responsible for completing assigned transactions and maintaining supporting documentation accurately and on time, while escalating exceptions, control issues, or unusual transactions to the Finance Manager. 

Finance Team Collaboration 

• Works closely with the Finance Manager, US Operations & Compliance and the Staff Accountant to support efficient day-to-day US accounting and finance operations. 

• Coordinates with finance colleagues to ensure transactions are appropriately documented, coded, processed, and available for reconciliation and month-end close. 

People and Culture, Staff & Vendor Support 

• Collaborates with People and Culture to support semi-monthly payroll administration and maintenance of payroll schedules and documentation. 

• Serves as a point of contact for routine accounts payable and expense reimbursement inquiries from staff and vendors. 

• Coordinates with budget holders and approvers to obtain appropriate approvals and supporting documentation. 

• Maintains professional working relationships with vendors and external service providers and resolves routine documentation queries.

Accounts Payable & Expense Reimbursements 

• Process accounts payable transactions in accordance with organizational policies, procedures, delegated authorities, and internal controls. 

• Monitor the Accounts Payable mailbox and ensure invoices and supporting documentation are reviewed and processed on a timely basis. 

• Review invoices, check requests, and expense reimbursements for completeness, appropriate approval, coding, and required supporting documentation. 

• Code and process approved invoices in Sage Intacct or other designated accounting systems. 

• Maintain vendor records and supporting documentation, including W-9 collection and verification. 

• Prepare payment templates and supporting documentation for authorized review and release. The role does not approve or release payments. 

• Support year-end vendor reviews and preparation of information required for Forms 1099 and 1096 reporting. 

Cash Receipts & Transaction Processing 

• Process and record cash receipts accurately and on time within the accounting system. 

• Maintain complete supporting documentation for assigned financial transactions in accordance with record-retention requirements. 

• Assist the Staff Accountant with reconciliations and transaction reviews as assigned. 

Payroll Administration Support 

• In partnership with People and Culture, support the administration of semi-monthly payroll and related employee benefit transactions. 

• Maintain payroll schedules and assist with payroll data verification, documentation, and routine system administration. 

• Provide payroll documentation and transaction information required for reconciliation and reporting by the Staff Accountant and Finance Manager. 

Financial Administration, Controls & Audit Support 

• Ensure assigned transactions are processed in accordance with organizational policies, procedures, delegated authorities, and internal control requirements. 

• Maintain accurate and complete accounting records and supporting documentation for audit and compliance purposes. 

• Assist with audit requests, financial record retrieval, and routine finance administration as assigned. 

• Identify incomplete documentation, unusual transactions, or potential control issues and escalate them promptly to the Finance Manager. 

• Contribute to improvements in routine finance processes that strengthen efficiency, accuracy, and financial stewardship. 

  

Required 

• Relevant coursework, certificate, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related field. 

• At least 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations. 

• Strong attention to detail and commitment to accuracy. 

• Good organizational and time-management skills, with the ability to manage routine deadlines and competing priorities. 

• Working proficiency in Microsoft Excel and comfort learning finance and payroll systems. 

• Ability to communicate professionally and effectively with staff, vendors, and other stakeholders. 

• Ability to work independently within defined procedures and as part of a collaborative team. 

• Commitment to confidentiality and appropriate handling of sensitive financial and employee information. 

Preferred 

• Experience using Sage Intacct or another ERP/accounting system. 

• Experience using ADP or another payroll platform. 

• Previous experience in a nonprofit, international NGO, or similarly complex organization. 

Physical Demands: This is a computer-based role requiring extended screen time and regular remote collaboration. It may occasionally require evening work to meet critical finance deadlines.
 
Reasonable adjustments will be made to enable the successful performance of the role in line with WfWI’s commitment to equality, diversity and inclusion.


Equal Opportunity Employer 

We are an equal opportunity employer. All qualified applicants are encouraged to apply and will be considered for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Compensation & Benefits 

The salary range for this position is $24,446.00 – $27,879.00 (Grade E). Compensation is determined based on a variety of factors, including geographic location, qualifications, specific skills, relevant experience, and organizational considerations. The final offer will reflect a combination of these considerations, including location-based market factors. 

Application Review Process 

Applications will be reviewed, and interviews conducted, on a rolling basis. We encourage interested candidates to apply as early as possible, as the position may be filled before the closing date.

Note about use of AI 

Whilst we’re not against the use of AI to support our work, if you do decide to use AI to help with your application, please make sure you still personalize your answers. It’s important for us to have a real insight into your unique skills and experience in order to make an informed shortlisting decision.  

Additional Information 

Applicants must be legally authorized to work in the United States at the time of application. Sponsorship is not available. 

We are committed to providing reasonable accommodation throughout the recruitment process. If you require accommodation to participate in the application or interview process, please let us know by sending a message through the application platform.