Temporary Remote AP Specialist

Essential Functions

Note: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.

1. Processes and monitors vendor payments and expenditures to ensure that company payments are accurate and current.
2. Processes accounts payables which includes but is not limited to full-cycle accounts payable matching, batching, coding and cutting checks. With a comprehensive understanding of the “procurement to payable cycle”, follows up with purchase order originators on payable status. Works with vendors to problem solve and clarify invoices while also maintaining vendor files for the vendor database.
3. Regularly receives and processes non-contracted provider invoices by verifying pricing per agreements and
works closely with Network Services.
4. Imports contracted network provider statements and intercompany statements into the accounting system.
5. Reconciles vendor invoices and statements and presents billing reconciliation to management; ensures cash payments are made in an accurate and timely manner and may provide support to the monthly close process.
6. Serves as the administrator of the travel and expense application and related statements. This may include but is not limited to providing customer support to employees that require assistance, updating the system as needed, and performing basic analysis and reconciliation of credit card accounts.
7. Processes new system user enrollments and updates system changes as requested in a timely manner. Monitors system interfaces into the accounting system to ensure data integrity.
8. Processes and provides support for the employee credit card program. This includes but is not limited to acting as the main contact between the credit card companies and employees, initiating monthly reminder to employee to code expenses and processing new corporate credit cards and cancellations.

Marginal or Additional Functions

1. Assists in ad-hoc projects as needed.
2. Performs other duties as assigned or apparent.

Supervisory and Managerial Responsibility

• This position does not entail supervisory and managerial responsibility.

Knowledge, Skills & Abilities

Education, Licensure or Certification:
• High School Diploma or a GED. A degree in accounting or equivalent is preferred.

Work Experience or Related Experience:
• Experience in the healthcare or medical fields in which incumbents have gained an understanding of durable medical equipment is strongly preferred
• At least two years of accounts payable experience

Specialized Knowledge, Skills & Abilities:
• Knowledge of basic accounting concepts and principles
• The ability to establish and maintain mutual trust, respect, and cooperation among team members is essential
• The ability to be proactive and self-directed utilizing good time management, decision-making and organization skills is required. Incumbents must be detailed oriented
• An extremely high level of attention to detail, accuracy and superior organizational skills are required
• The ability to work in a fast-paced environment as well as the ability to handle and manage multiple priorities
• The ability to work effectively and independently
• Good decision making abilities and a detail orientation
• The ability to understand and uphold the policies administered by the accounting department is essential

Equipment:
• Strong PC skills, including all Microsoft Office applications with an excellent knowledge of MS Excel
• An understanding and experience with web-based tools are required
• Familiarity with Quick Book Enterprise software is strongly preferred
• Familiarity with Concur application is strongly preferred

Travel Requirements and Conditions

• No travel is required

Work Environment, Conditions and Demands

• Work is generally preformed in an office environment or remote setting in which there is only minimal exposure to unpleasant and/or hazardous working conditions.

Physical Requirements and Demands

• This position entails a high level of work performed at a computer terminal throughout the day as well as moderate use of a telephone or headset equipment
• Regular eye-hand coordination and manual dexterity is required to operate office equipment

Additional Position Information

• No additional information is applicable