Talent Acquisition Specialist - Carelinx

Job Description:

Sharecare is the leading digital health company helping people unify and manage all aspects of their health in one place. Through a comprehensive, data driven virtual health platform, Sharecare partners with providers, health plans, employers, and government organizations to improve outcomes, reduce cost of care, and enhance the healthcare experience.

Job Summary:

The Talent Acquisition Specialist is responsible for managing and optimizing post-selection hiring operations for high-volume recruiting programs. This role exercises independent judgment to ensure efficient, compliant, and scalable hiring processes, including offer development, pre-employment screening, and candidate progression within Workday.

The Specialist partners cross-functionally with Recruiting, HR Operations, and Onboarding to improve hiring outcomes, identify process enhancements, and resolve issues that impact candidate experience and time-to-hire. This role requires strong analytical thinking, and the ability to balance speed, quality, and compliance in a dynamic environment.

Essential Job Functions: 

Hiring Operations and Execution

• Own end-to-end post-selection hiring workflows, ensuring alignment with business priorities and hiring demand.
• Independently prioritize candidate pipelines and resolve workflow bottlenecks to maintain hiring velocity.
• Evaluate hiring progress and recommend adjustments to improve throughput and efficiency.

Offer Strategy and Administration

• Prepare and extend verbal and written job offers using standardized templates in Workday.
• Validate offer details (pay, start date, location, contingencies) against approved parameters.
• Support candidate questions using scripted responses and escalate exceptions as required

Background Checks & Pre‑Employment Screening

• Initiate and track background checks and pre‑hire screens for high‑volume roles.
• Follow documented escalation paths for results, delays, or issues.
• Communicate status updates to recruiters, hiring teams, and candidates as needed.

Workday Transactions & Data Integrity

• Execute accurate Workday transactions related to candidate disposition, offers, and hires.
• Maintain clean, audit‑ready candidate and hiring records.
• Identify and correct data errors promptly to support downstream onboarding and payroll.

Handoff to Onboarding

• Complete structured handoffs to the Onboarding Specialist once candidates are cleared to hire.
• Confirm all required approvals, documentation, and system steps are complete prior to start.
• Partner with onboarding to minimize first‑day issues or rework.

Process Adherence & Team Support

• Follow standardized workflows and SLAs for high‑volume hiring.
• Flag process bottlenecks or recurring issues to the Recruiting Operations lead.
• Support peak hiring periods with flexibility and urgency.

Qualifications:

Required

• 1–3 years of experience in recruiting coordination, HR operations, or hiring support.
• Experience working in a high‑volume, fast‑paced, transactional environment.
• Strong attention to detail and ability to manage multiple candidates simultaneously.
• Comfort working in HR systems; Workday Recruiting experience strongly preferred.

Preferred

• Experience supporting hourly, frontline, or seasonal hiring.
• Familiarity with background check processes and offer administration.
• Ability to follow standardized processes with minimal supervision.

Sharecare and its subsidiaries are Equal Opportunity Employers and E-Verify users. Qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, sexual orientation, gender identity, religion, age, equal pay, disability, genetic information, protected veteran status, or other status protected under applicable law.