Sr Accounts Payable Analyst

Position Summary: 

The Sr. Accounts Payable Analyst serves as a subject matter expert supporting complex accounts payable processes, including aged debit and credit management, vendor prepayments, returned material (RM) research, account reconciliations, and workflow prioritization. This role partners closely with vendors, procurement, AP leadership, and COE teams to resolve exceptions, improve processes, ensure compliance with established controls, and drive positive financial outcomes.

Essential Duties and Responsiblilities: 

• Serve as the subject matter expert for the review and resolution of aged vendor invoices, debits, and credits within SXe and AS400 systems.
• Partner with vendors, buyers, and internal stakeholders to resolve invoice discrepancies, prevent payment delays, and obtain refund checks or credit memos related to overpayments.
• Manage and process vendor prepayment requests for U.S. and Mexico operations, ensuring compliance with company policies, approval requirements, and payment schedules.
• Analyze credit research queues and daily reporting to identify high-value, aged, or complex items requiring prioritization and resolution.
• Collaborate with U.S. Accounts Payable and COE leadership to establish research priorities and improve credit processing efficiency.
• Oversee returned material (RM) research and tracking activities, ensuring timely resolution and adherence to established service level agreements (SLAs).
• Review and action the weekly override report, investigating invoices with order/cost discrepancies and ensuring appropriate resolution and documentation.
• Perform monthly reconciliation of the miscellaneous Accounts Payable account, identifying and resolving outstanding items in a timely manner.
• Partner with AP leadership on process improvement projects, system enhancements, and operational initiatives designed to increase efficiency, accuracy, and scalability.
• Assist in documenting procedures, training team members, and sharing best practices to enhance departmental performance.
• Perform other duties and special projects as assigned.

Job Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration or equivalent experience
• 5-7 years of Accounts Payable, accounting, or financial operations experience, including research, reconciliation, and exception management activities required
• Experience with SXe, AS400, or similar ERP/accounting systems preferred
• Advanced analytical and problem-solving skills with the ability to identify root causes and drive resolution.
• Strong proficiency in Microsoft Excel, including data analysis, reporting, and reconciliation functions.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills, with the ability to effectively collaborate with all levels of management, cross-functional teams, and external vendors.
• Proven ability to identify process improvement opportunities and implement effective solutions.

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