Service Administrative Assistant

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

The Opportunity

We are currently looking to fill 1 new opportunity for a Full-Time Service Administrative Assistant Remote supporting our  Edmonton, AB team.

• Schedule: Monday to Friday at 8:30am to 4:30pm.
• Starting rate: $23. 50 per hour.
• Hours: 35 hours per week.

Responsibilities

The Administrative Assistant is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to:

• Performing a wide variety of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports; processing capital / regular requisitions and purchase orders; scheduling meetings; booking travel arrangements; conducting research and assembling / summarizing information for special projects and reports; managing and entering invoices
• Responsible for answering the telephone, directing calls and messages
• Providing HR administrative support including the processing and administering for new and/or departing employees; tracking time and attendance
• Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures; ensuring reports and documents for signature are accurate and complete
• Organizing meetings which includes serving as the recording secretary
• Establishing, organizing and maintaining confidential office filing systems
• Responsible for managing files in a case management system, and processing invoices
• Performing special project assignments as directed; assisting and providing backup to other administrative staff in the organization

Qualifications

• A degree or diploma in a related field
• Minimum 1 year of related administrative support experience in a high-volume, large company environment
• Experience establishing and maintaining highly effective working relationships with all levels of staff
• Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
• Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
• Flexibility, ability to operate effectively and with composure under pressure and within time constraints
• Skilled in executive-level verbal and written correspondence
• Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system
• Proven experience creating and managing complex spreadsheets and templates

Important Details:

• Remote position

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re: Contributing to our important mission: creating real change for people with disabilities.

Joining a leading national charity with a history of impact and a future full of possibility Enjoying industry-leading employment incentives and benefits Supported in your professional growth, development, and success Included in our empathetic and supportive work culture Learn more about why we’re a great employer at marchofdimes.ca/careers. For general inquiries, you can reach us at talent@marchofdimes.ca 

We value the health & safety of our employees! 

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.