Senior Program Administrator

Program Area Lead & Executive Support 

• Provide direct operational and administrative support to the Program Area Lead and senior program leadership. 

• Coordinate and track leadership-driven special projects, including data collection, status reporting, and implementation of standardized processes across sites. 

• Support site-level process standardization, documentation development, and adoption of common templates and guidelines. 

Secure Access & Personnel Coordination 

• Manage CAC submissions, tracking, expirations, and renewals for program staff; maintain accurate, up-to-date records of current CAC holders. 

• Coordinate with Security, HR, and program leadership to ensure timely processing and compliance with DoW/DoD and customer requirements. 

• Support personnel onboarding/offboarding processes, including documentation, training coordination, and clearance/CAC status tracking. 

Travel & Expense Management 

• Coordinate travel requests including approvals, compliance checks, and documentation for program personnel. 

• Track travel “actuals” for budgeting, reporting, and compliance purposes. 

• Partner with finance/compliance teams to ensure adherence to GSA, customer, and V2X travel and expense policies. 

Secure Data & Transaction Tracking 

• Track and maintain records of document transactions across the team. 

• Ensure oversight and standardization for the correct routing, documentation, and retention of secure transmissions in accordance with program and customer requirements. 

SharePoint & Collaboration Tools Administration 

• Lead the standardization and management of SharePoint sites for the program, including: 

• Standardization of document storage, folder structures, and naming conventions. 

• Development and communication of document-management guidelines. 

• Ongoing maintenance of audit-ready, easily navigable electronic filing systems. 

• Provide user support, guidance, and training on SharePoint and collaboration tools (e.g., Teams, ADO/Azure DevOps) to enhance team efficiency and accessibility. 

Quality Management & Audit Readiness 

• Serve as the internal point of contact for Quality Management System (QMS) activities and support alignment with corporate and customer quality standards. 

• Coordinate self-assessments of program auditability, including gap identification, corrective action tracking, and readiness for internal/customer audits. 

• Support internal audits and appraisal activities, partnering with quality and process teams to ensure documentation meets applicable standards (e.g., CMMI Level 3 maturity, if applicable). 

Procurement & Internal Workflow Support 

• Assist in the management and reporting of PRs (Purchase Requisitions) and RFMs (Requests for Material) related to internal development activities, ensuring timely routing, approvals, and closure. 

• Collaborate with finance, supply chain, and operations staff to maintain visibility into procurement status and ensure alignment with program priorities. 

Proposal & Program Documentation Support 

• Support business development activities by: 

• Coordinating schedules, inputs, and review cycles. 

• Managing document control, versioning, and secure distribution. 

• Maintaining organized repositories of proposal artifacts and supporting materials. 
• Assist in preparing program reports, metrics, presentations, and customer-facing documentation as needed. 

Required Skills:

• High school diploma and 10+ years of related administrative/program operations experience; or associate’s/bachelor’s degree with 6+ years of experience. 

• Experience supporting government contracting programs, operations, or PMO functions in a defense, aerospace, or national security environment. 

• Strong proficiency with: 

• Microsoft Office (Word, Excel, PowerPoint, Outlook). 

• Microsoft Teams and SharePoint (site/content organization, document libraries, permissions basics). 

• Demonstrated ability to manage multiple parallel tasks, priorities, and deadlines in a fast-paced, multi-team environment. 

• Strong written and verbal communication skills with the ability to interact professionally with executive leadership, technical teams, and external stakeholders. 

• Ability to handle sensitive information and maintain confidentiality and compliance with security requirements. 

• Must be a U.S. Citizen with the ability to obtain an Active DoD/DoW Secret Clearance.
• Ability to travel up to 25% of the time.

Desired Skills:

• Prior experience in similar large defense contractor supporting multi-site or portfolio-level operations. 

• Experience with: 

• CAC management and personnel security coordination. 

• Concur or similar travel/expense systems and GSA travel policy compliance. 

• SharePoint administration and document management best practices. 

• QMS, CMMI, ITIL, or other process/compliance frameworks and internal audit support. 

• Azure DevOps (ADO) or similar work management tools. 

• PR/RFM processes and basic financial or procurement coordination. 

• Active Secret clearance or higher. 

• Professional certifications such as PMP, CAPM, CMMI Associate, ITIL, or Six Sigma are strongly preferred.

Key Competencies:

• Operational Excellence: Consistently maintains organized, audit-ready documentation and processes. 

• Process Orientation: Develops, documents, and enforces standardized procedures to improve consistency and compliance. 

• Collaboration & Influence: Works effectively across functional boundaries and supports leadership initiatives. 

• Attention to Detail: Ensures accuracy in tracking CACs, travel, secure transactions, and financial/procurement workflows. 

• Adaptability: Responds quickly to changing priorities, last-minute requirements, and evolving customer needs. 

The following salary range is intended to display the value of the company’s base pay compensation and may be modified at the discretion of the company.

• USD $ 120,000 - 150,000

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.