Senior Executive Assistant

Company Overview

Role

Key Responsibilities

Manage Calendar, Priorities, and Travel

• Own and manage exceptionally complex, high-demand calendars, balancing internal commitments, external meetings, Board touchpoints, and personal priorities across time zones.
• Anticipate conflicts before they happen and resolve them without unnecessary escalation.
• Develop a strong point of view about how executive time should be spent and proactively protect space for strategic work, preparation, and personal priorities.
• Coordinate with internal teams and external partners on scheduling, priorities, and logistics.
• Arrange complex domestic and international travel, including flights, hotels, ground transportation, itineraries, and necessary documentation.
• Adapt quickly when priorities shift and solve last-minute problems calmly and independently.

Serve as a Trusted Executive Partner

• Develop a deep understanding of your executive's priorities, relationships, working style, and goals.
• Anticipate what your executive needs before they have to ask.
• Handle correspondence on behalf of your executive, drafting with an accurate voice and appropriate tone.
• Act as a trusted liaison between your executive and other executives, Board members, investors, and external partners.
• Prepare briefing materials, agendas, and pre-reads for key meetings.
• Capture decisions and action items and ensure follow-through happens.
• Handle highly sensitive and confidential information with exceptional judgment and discretion.

Be the Glue

• Look beyond the calendar to understand what your executive and their team actually need.
• Notice gaps and take ownership without waiting to be asked.
• Step into ambiguous work where there isn't an obvious owner and help move it forward.
• Support special projects, presentations, communications, team initiatives, and other priorities as needed.
• Help organize leadership meetings, team offsites, and company gatherings.
• Connect dots across people, priorities, and information and proactively surface what your executive needs to know.
• Bring thoughtfulness and care to the details that shape executive, team, and employee experiences.
• Be willing to move fluidly between highly strategic work and small but important tasks. No work is beneath you when it helps the team move faster.

Operate for Scale

• Identify recurring administrative friction and look for ways to eliminate or automate it.
• Use AI tools as a core part of how you draft, summarize, research, prepare, organize, and execute.
• Build lightweight systems that create greater organization and capacity for your executive.
• Continually look for ways to improve how the executive office operates rather than simply maintaining existing processes.

Qualifications / Skills

• 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite executives in high-growth startup or technology environments.
• Demonstrated experience operating as a strategic executive partner, not solely providing administrative support.
• Highly proactive. You anticipate needs and consistently think several steps ahead.
• Exceptional organizational skills and proven ability to manage competing priorities without losing details.
• Thrives in ambiguity. You don't need a playbook or clearly defined ownership to move something forward.
• Highly resourceful. When you encounter something you haven't done before, your instinct is to figure it out.
• Executive presence and strong judgment. You represent your executive impeccably in every interaction.
• Excellent under pressure and comfortable with frequent pivots and last-minute changes.
• High emotional intelligence and discretion.
• Strong written and verbal communication.
• AI-native. Tools such as ChatGPT, Claude, Gemini, and other emerging technologies are genuinely integrated into how you work.a
• Deep proficiency in Google Workspace, Slack, Zoom, and modern productivity tools.
• Experience supporting Board-level engagement, investor communications, and external-facing executive functions.
• West Coast availability required.

Nice to Have

• Experience in health tech, biotech, or a mission-driven consumer company.
• Experience supporting executives through periods of rapid organizational growth, acquisitions, or major company transitions.

TO BE A STRONG FIT, YOU EMBODY OUR CORE VALUES

• Ruthless Prioritization: 
  • We don't let perfect get in the way of progress.
  • We move quickly to drive value, not perfection.
  • We prioritize what drives impact.
  • We never compromise on standards of excellence.
• Member-First, Always: 
  • We design and deliver like we're caring for someone we love.
  • We create clear, actionable, human experiences.
  • We prioritize responsiveness, peace of mind, and outcomes.
  • We empower members with truth, clarity, and care.
• One Team, Moving Fast: 
  • We are aligned in purpose, prioritization, and speed.
  • We gather diverse perspectives to make informed decisions.
  • We clear paths for each other and move fast together.
  • We communicate clearly and respectfully, rallying around shared goals.
• Radical Ownership, Relentless Execution: 
  • We don't just ship — we own outcomes and drive results.
  • We act with urgency and precision.
  • We anticipate, initiate, and follow through.
  • We meet challenges with grit and pragmatism.
  • We embrace new tech to deliver better outcomes.
• Mission Over Ego: 
  • We are ruthlessly aligned to our mission — and leave ego at the door.
  • We disagree and commit.
  • We don't tolerate politics or withholding information.
  • We operate with honesty, transparency, and respect.
• Sustained Integrity in Every Detail: 
  • We earn trust by obsessing over accuracy, quality, and clarity in everything we do.
  • We prioritize clinical precision — data must be right.
  • We sweat the details because outcomes depend on them.

WHY YOU'LL LOVE WORKING WITH US

#LI-DNI