Senior Associate, Meetings and Conferences

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.

Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.

BROAD FUNCTION AND SCOPE OF THE POSITION:

Are you a passionate, highly organized Meetings and Travel expert looking for a role where you can have an impact?  Are you excited to use cutting edge technology to bring an event experience to life? Breakthrough T1D is looking for a Senior Associate to join our Meetings and Conferences Team.

Breakthrough T1D’s Meetings and Conferences Department is responsible for planning and executing events of varying sizes and scopes, supporting the organization’s travel needs, and overseeing the organization’s event registration and technology platforms. The Senior Associate, Meetings and Conferences will report to the AVP, Meetings and Conferences and partner with the full events team, to create event experiences that inspire and move our mission forward.

This position works very closely with National Departments (Research, HR, Development/Fundraising, etc.) as well as with Breakthrough T1D’s Chapters throughout the United States. The position requires strong attention to detail, flexibility to “wear multiple hats,” and a desire to learn and grow professionally.

SPECIFIC RESPONSIBILITIES:

• Lead Meeting & Event Planning – serve as the lead event planner for events attended by 10-250 people owning all steps of the event planning process including timeline creation, registration website builds/management, venue sourcing and contracting, logistics management, and on-site execution. All of these tasks are to be completed with an eye towards savings, efficiency, and providing optimal attendee experience.
• Marquis Event Support – Assist senior members of the team in the planning of Marquis Events. This includes leading aspects of the planning process, which may include logistical coordination, rooming list management, offsite event planning, and providing on-site support.
• Serve as Cvent Administrator – understanding high-level programing capabilities of the Cvent Platform (encompassing modules such as Registration, Attendee Hub, Survey, and Essentials) to maximize potential usage throughout organization. As the administrator, you will be looked to as a resource for training and guidance on how best to use the tool.
• Travel Agency Liaison – Partner with Travel agency for internal inquiries/travel needs and management of cancelled airline tickets; manage travel profiles in online booking tool; review weekly correction and billing reports.
• Vendor Management – serve as a liaison with key vendors including production companies, venues, and technology vendors representing Breakthrough T1D in discussions, planning, and management.  
• Budget Management and Reporting– build out and manage event budgets with an emphasis on savings and cost avoidance, reporting all savings in Cvent.
• Project Management – Utilize systems such as Monday.com for project management and task tracking.

DESIRED QUALITIES:

• Highly organized
• Strong communicator
• Tech-savvy
• Proactive problem-solver
• Creative and an “outside of the box” thinker
• People & collaboration-lover
• Customer service-oriented
• Ability to work independently and as part of a team
• Desire to learn about meetings, conferences, and travel and grow in this role

EXPERIENCE & REQUIREMENTS: 

• College Degree or equivalent experience
• 5+ years of event planning, event tech, or travel industry experience
• History of managing all aspects of events attended by 200+ people
• Proficiency or Certification in Cvent
• Exemplary Communication skills both verbal and written
• Outstanding time & task management skills
• Strong desire to learn and utilize technology
• Self-Motivated and able to work independently on projects
• Ability to multi-task and adapt to changing industry and stakeholder needs
• Proficiency with Microsoft Office Suite 
• Ability to travel 4-6 times a year (2-4 days each time)

EDUCATION:

• Bachelor’s degree or equivalent experience

Target Salary: $55k - $65k

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear.  The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls.  The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds.  Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Benefits:

Breakthrough T1D offers competitive benefits, including medical, dental, and vision coverage, a 403(b) retirement plan, voluntary benefits, flexible spending and commuter benefit accounts, an employee assistance program (EAP), life and disability insurance, performance-based bonuses, and generous paid time off. Benefits may vary by job level and full time or part time status.

Additional information:

Requests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.

Breakthrough T1D supports a diverse and inclusive workforce.
Breakthrough T1D is an Equal Opportunity Employer. 
All your information will be kept confidential according to EEO guidelines.