Scheduling Assistant

Position: Scheduling Assistant.

Location: United States (Remote)

About Job 
Suss Consulting Inc is seeking a detail-oriented Scheduling Assistant to join our collaborative and forward-thinking Information Technology team. This full-time, remote position offers an excellent opportunity for motivated professionals looking to launch or grow their career in IT operations and client coordination within a dynamic consulting environment.

As a Scheduling Assistant, you will play a vital role in ensuring seamless day-to-day operations by coordinating appointments, managing calendars, and facilitating communication between internal teams and clients. 

Suss Consulting Inc delivers innovative IT solutions and consulting services that empower businesses to operate more effectively. In this capacity, you will contribute to maintaining high standards of organization, accuracy, and client satisfaction. We offer a competitive annual salary ranging from $55,000 to $65,700, along with a supportive remote work culture and opportunities for professional development within a growing organization.

Responsibilities

• Coordinate and manage schedules for consultants, project teams, and internal resources using calendar management tools.
• Schedule client meetings, appointments, and conference calls while managing time zone differences and prioritization.
• Communicate with clients and internal stakeholders to confirm appointments, send reminders, and address scheduling conflicts.
• Maintain up-to-date scheduling records and ensure accuracy across all platforms and systems.
• Assist in the planning and coordination of project timelines and milestones to ensure deliverables are met.
• Prepare and distribute scheduling notices, meeting agendas, and related documentation as needed.
• Monitor inboxes and scheduling requests, routing them to appropriate team members when necessary.
• Collaborate with administrative and technical teams to optimize resource allocation and capacity planning.
• Identify and resolve scheduling issues proactively to minimize disruptions to daily operations.
• Provide general administrative support during peak periods and assist with additional operational tasks as assigned.

Requirements

• High school diploma or equivalent; associate degree or relevant certification is a plus.
• 0–2 years of experience in scheduling, administrative support, or a related role.
• Strong proficiency with calendar management tools such as Microsoft Outlook, Google Calendar, or equivalent platforms.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills for professional interactions with clients and team members.
• Exceptional attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently in a remote environment while staying aligned with team objectives.
• Basic proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and collaboration tools such as Slack or Microsoft Teams.
• Problem-solving mindset with the ability to adapt to changing priorities and fast-paced workflows.
• Highly dependable, proactive, and committed to maintaining confidentiality when handling sensitive information.