Remote HR Administrative Assistant

Job Overview

IOK (The Institute of Knowledge) is seeking a meticulous and dedicated Remote HR Administrative Assistant to join our team on a full-time basis. As a key member of our support staff, you will provide essential administrative support to the Human Resources department, contributing directly to our mission of fostering a finer future through high-quality Islamic educational programming. The successful candidate will be a highly organised individual, capable of handling sensitive information with the utmost confidentiality while supporting the day-to-day functions that help our organisation thrive. This role offers a competitive salary of $45 - $55 USD per hour.

Responsibilities

* Provide comprehensive administrative support to the HR team.
* Maintain and update employee records, ensuring accuracy and confidentiality in our HR information systems.
* Assist with the entire recruitment cycle, including posting job adverts, scheduling interviews, and communicating with candidates.
* Coordinate the onboarding process for new starters, preparing necessary documentation and ensuring a smooth integration into the organisation.
* Act as a first point of contact for employee queries regarding HR policies and procedures.
* Assist in the preparation of HR documents, such as employment contracts, offer letters, and reports.
* Support the organisation and coordination of staff training and development events.
* Handle general administrative duties, including managing correspondence, data entry, and scheduling meetings for the HR department.

Qualifications

* Proven experience in an HR administrative or similar support role.
* Exceptional organisational and time-management skills with a keen eye for detail.
* Excellent verbal and written communication skills.
* Proficiency in the MS Office Suite (Word, Excel, Outlook, PowerPoint).
* The ability to handle confidential information with discretion and professionalism.
* A proactive and self-motivated approach, with the ability to work effectively in a remote environment.
* Familiarity with HR software and systems (HRIS) would be an advantage.
* A qualification in Human Resources or a related field is desirable but not essential.
* An appreciation for the mission and values of our educational and community-focused organisation.