Remote Executive Assistant to the President & CEO (Operation Focused)

We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.

As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.

Schedule:

Monday - Friday, 8:00 AM to 5:00 PM CT

Pay Range:

$1,000–$1,500 per month

Responsibilities

• Manage the CEO’s email inbox, focusing on prioritization and timely responses.
• Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
• Develop and maintain SOPs for daily operations to streamline workflows.
• Utilize Notion to create a personal operating system for collaboration and task tracking.
• Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
• Handle donor management tasks, including tracking updates and organizing voice memos.
• Provide general administrative support and assist with team communications.
• Maintain top 30 prospect list with proactive outreach reminders
• Triage donor communications and manage in Notion and HubSpot
• Research and prospecting for individual donors, foundations, and corporations

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3+ years of experience as an Executive Assistant or in a similar role.
• Proven experience in email management, calendar coordination, and task delegation.
• Experience creating and managing SOPs and using tools like Notion for organization.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.

Technical Requirements:

• Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
• A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

Benefits

• Opportunity to work with a nonprofit organization driving impactful change.
• Remote-first approach with a collaborative and supportive team.
• Comprehensive onboarding process to ensure your success.
• PTO and performance bonuses.
• Professional growth opportunities in a mission-driven environment.