Project Billing Specialist

Project Billing Specialist

Fully remote

Job Description

The Project Billing Specialist plays a key role in ensuring accurate and timely construction billing by partnering closely with project managers and other stakeholders. This position focuses on preparing AIA billings, managing billing schedules, processing customer payments, and resolving billing and credit issues. The role offers significant exposure to large, complex mechanical construction projects and provides strong opportunities for professional growth within a collaborative, high-paced team environment.

Responsibilities

• Work closely with project managers to generate accurate client billings that reflect project progress and contractual terms.
• Prepare and review AIA billing documents to ensure they accurately reflect project progress, costs, and approved changes.
• Collaborate with project managers to establish billing schedules and deadlines that support timely submission of payment applications.
• Maintain organized and up-to-date records of all billing-related documents, including change orders, contracts, lien waivers, and supporting documentation.
• Liaise with clients, subcontractors, and project managers to address billing inquiries, resolve discrepancies, and manage change requests.
• Process customer payments in a timely and accurate manner, ensuring proper application to customer accounts.
• Contact customers to discuss overdue payments, provide account status updates, and negotiate payment arrangements when appropriate.
• Locate customers using appropriate tools and resources to follow up on outstanding balances and billing issues.
• Process payments and refunds accurately, ensuring proper documentation and adherence to internal procedures.
• Call customers to resolve billing and credit issues, clarify charges, and address disputes professionally.

Essential Skills

• 3+ years of construction billing experience.
• 2+ years of experience with relevant accounting or billing systems.
• 2+ years of customer reconciliation experience, including resolving discrepancies and balancing customer accounts.
• 2+ years of GMP (Guaranteed Maximum Price) billing experience.
• Intermediate proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and data analysis.
• Hands-on experience with billing processes specific to construction projects, including AIA billing.

Additional Skills & Qualifications

• System experience with Coins or similar construction accounting/billing platforms.
• Experience with K2A or comparable systems is a plus.
• Associate’s or Bachelor’s degree in Accounting or a related field is preferred.
• Experience with T&M (Time and Materials) billing.
• Experience reviewing contracts to ensure billing aligns with contractual terms.
• Demonstrated ability to participate in or lead process improvement and cross-functional initiatives.
• Comfort working in a fast-paced, team-oriented environment while remaining open to seeking help and collaborating with others.

Work Environment

This role offers the flexibility to work 100% remotely, providing a high degree of autonomy and work-life balance.

This is a Contract to Hire position based out of Saint Paul, MN.

The pay range for this position is $32.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.