Project Assistant - Level III - Sales

In this role, you will make an impact in the following ways:

• Support project managers and sales teams by coordinating project activities, maintaining documentation, and tracking key deliverables.
• Manage project records, dashboards, reports, and databases to ensure data accuracy and timely communication of project status.
• Assist with preparing and processing customer submittals, drawings, purchase details, and other project-related documentation.
• Help identify, track, and resolve project issues while maintaining effective communication with stakeholders.
• Support project planning activities, including timelines, schedules, budget tracking, and administrative tasks.
• Collaborate closely with outside sales teams to ensure project information is complete, organized, and accurately maintained.
• Facilitate documentation of project learnings, best practices, and process improvements.
• Maintain project notes, records, and communication updates to support successful project execution.
• Demonstrate strong attention to detail while managing multiple priorities in a fast-paced environment.
• Work independently with minimal supervision while maintaining a high level of organization and accountability.

Key Responsibilities

• Provides administrative and project coordination support to project managers and sales teams.
• Assists with maintaining project plans, schedules, dashboards, reports, and status updates.
• Tracks project tasks, deliverables, risks, and action items while ensuring follow-through and accountability.
• Supports budget tracking, research activities, and project-related reporting.
• Maintains project files, databases, documentation, and records with a high degree of accuracy.
• Processes daily submittals, drawings, purchase details, and supporting documentation.
• Collaborates with internal stakeholders and outside sales teams to support business objectives.
• Monitors project activities and communicates updates regarding project progress and milestones.
• Supports continuous improvement initiatives and the sharing of lessons learned across teams.
• Assists with coordinating project logistics and administrative activities as required.