Project Accounting Coordinator

The role involves preparing fee proposal templates, drafting contracts, and subcontracts for review. You will ensure projects adhere to contract language and requirements, issue and track project amendment documentation, and coordinate for review. Additionally, you will develop Work Breakdown Structure (WBS) and Project Authorization forms including budgets and client invoicing requirements. Assisting project managers with the processing of subconsultant invoices through the project accounting system is also part of your duties. Monitoring project financials including variance, revenue, budgets, and Work-In-Progress (WIP) is key, along with responsibility for follow-up on revenue variance issues and revenue recovery. You will participate in resolving issues and serve as a liaison between internal staff, suppliers, and clients, effectively communicating on behalf of Project Managers. Conducting pre-bill reviews with Project Managers as necessary, participating in monthly project review meetings, and collaborating with Business Operations teams are essential components of the role. Additionally, you will assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes.

• Prepare fee proposal templates, draft contracts, and subcontracts for review.
• Ensure projects adhere to contract language and requirements, issue and track project amendment documentation.
• Develop Work Breakdown Structure (WBS) and Project Authorization forms including budgets and client invoicing requirements.
• Assist project managers with the processing of subconsultant invoices through the project accounting system.
• Monitor project financials including variance, revenue, budgets, and Work-In-Progress (WIP); follow up on revenue variance issues and revenue recovery.
• Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of Project Managers.
• Conduct pre-bill reviews with Project Managers as necessary.
• Participate in monthly project review meetings and collaborate with Business Operations teams.
• Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes.

• Experience with invoices, contract and subcontract review.
• Ability to create pivot tables and Vlookups in Excel.
• Proficiency within Deltek, BST, or Oracle.

• Experience working as a project coordinator or in project controls for an engineering or architectural company with revenue over $100 million.
• 2+ years of experience drafting contracts and subcontracts.
• 2+ years of experience preparing proposal templates.
• 2+ years of experience working with lump sum and cost plus billing.
• 2+ years of change orders experience.

This is a fully remote position that can be performed from any timezone. The company is known for its great culture, and many employees have reported a high level of satisfaction with their roles.

This is a Contract to Hire position based out of Tampa, FL.

The pay range for this position is $33.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.