Project Accounting Coordinator

Job Title: Project Accounting Coordinator

Job Description

We are seeking a Project Accounting Coordinator to support project managers throughout the lifecycle of civil engineering projects, with a strong emphasis on complex public sector work in NYC. This role involves preparing fee proposals, drafting contracts and subcontracts, and ensuring projects comply with contract terms, regulatory requirements, and municipal standards. Experience with NYC agencies, particularly the NYC School Construction Authority (SCA), is highly preferred.

Responsibilities

• Develop Work Breakdown Structures (WBS), project authorizations, and budgets.
• Align with client invoicing requirements and public sector billing guidelines.
• Support subconsultant invoice processing and monitor project financials, including budgets, revenue, variance, and work-in-progress.
• Assist with pre-bill reviews and resolve revenue variances.
• Support revenue recovery efforts within public funding constraints.
• Act as a liaison between internal teams, clients, subconsultants, and public agencies to ensure clear and compliant communication.
• Participate in monthly project reviews and collaborate with Business Operations to analyze performance and identify financial improvement opportunities.

Essential Skills

• 3+ years of experience supporting complex NYC public sector projects.
• 3+ years of experience drafting contracts and subcontracts.
• 3+ years of experience preparing proposal templates.
• 3+ years of experience with change orders.
• Experience working for an engineering or architectural firm with revenue over $150 million.
• Ability to create pivot tables and Vlookups in Excel.
• Proficiency in Deltek, BST, or Oracle.

Additional Skills & Qualifications

• Experience with Deltek Vantagepoint is a plus.
• Participation in ERP implementation, preferably Vantagepoint, is beneficial.

Work Environment

This position is fully remote and offers the opportunity to work within a company known for its great culture. The role CANNOT be based on the West Coast.

This is a Contract to Hire position based out of Albany, NY.

The pay range for this position is $32.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.