Preparedness Manager

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

The Logistics Cluster enables global, regional and local actors to meet humanitarian needs. Before crises, the cluster works with the stakeholders in high risk countries and regions to strengthening national supply chain resiliency, enhancing coordination and promoting a common methodology towards logistics preparedness among the humanitarian community. In crises, where these capacities have been exceeded, leadership, coordination, information and operational services are provided. WFP, as the lead agency, hosts the Global Logistics Cluster (GLC) support team in its headquarters in Rome. It is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co-ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale complex emergencies and natural disasters.
The GLC strategy also includes a special focus on preparedness and on strengthening the response capacity of national actors. The preparedness activities currently focus the expansion to 20 emergency- prone countries until End 2021 and embedding the development of a Logistics Information Exchange (log.ie) platform.
The GLC support team facilitates the process of convening the cluster community, supports the development of the strategy, including a strong preparedness component, and its implementation in accordance with identified objectives and priorities. The support team is accountable to the Logistics Cluster stakeholders and reports on the progress made against the strategy twice a year during the Logistics Cluster Global Meetings. The GLC support team also provides training, guidance, support and logistics surge capacity to the active cluster operations, reinforcing the capacity on staff on the ground.
Objective:
Contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy, contributing to the GLC undertaking to strengthen national supply chain resiliency as part of the GLC preparedness activities. Further, ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics and preparedness support through coordination, information management, and service provision.
Reporting Line:
The Regional Field Support Preparedness and Logistics Officer reports to the Global Logistics Cluster Preparedness Lead Officer, with direct reporting on operations to the Global Logistics Cluster Head of Operations, in case of emergency response support.
Telecommute agreement is available to this position in line with WFP staff Rules and terms of conditions.
ACCOUNTABILITIES/RESPONSIBILITIES:

Preparedness Project Responsibilities
1. Coordinate and manage globally the FBPP Project implementation with the respective regional preparedness project managers. Ensure country and regional project reporting is conducted in a timely fashion to a good standard, and oversee regular information sharing and updates.
2. Ensure alignment with the Global Logistics Cluster preparedness strategy and design respective project goals and implementation activities
3. Report if required to the Logistics Cluster Preparedness working group on the specifics and outputs of the project.
4. Supervise the Regional Preparedness & Logistics Officers in RBP, RBB and RBJ regions.
5. Where applicable, manage FBPP implementation countries in RBD/C region, according to the project methodology. Coordinate post-closure country activities, including debriefing activities and support in lessons learnt.
6. Advise deployed preparedness officer in project setup to ensure global project objectives are reflected in a country specific project LogFrame, the activities implemented, and progress monitored. Ensure budget planning, spend, and monitoring are conducted in line with project norms and methodologies.
7. Coordinate with other GLC departments where and when applicable, with particular attention to the synergies between FBPP and Training.
8. Lead the regular review of monitoring and evaluation mechanisms to ensure an effective and sustainable activity implementation.
Responsibilities in Case of Logistics Cluster Emergency Response:
9. Support field operations as required, in close coordination with the GLC Management team.
Desk Duties:
10. Deploy to cluster operations in the field as Logistics Cluster Coordinator (following the standard TOR or as agreed with CO management) and undertake field support mission to on-going operations when and as needed (up to one month or longer).
11. Provide expert support/guidelines to the Field Logistics Cluster Coordinators for a proper understanding of the Cluster approach and mandate (i.e. provides guidance in terms of Humanitarian Reform milestones, CERF/Flash Appeal submission etc.), including supporting the preparation and review of plans, reports, and other documents.
12. Identify and build productive relationships at global level with counterparts in UN agencies, NGOs, governments and private sectors to share knowledge and resources
13. Plan, organize, facilitate and participate in internal/external trainings or workshops related to the portfolio of activities.
14. Other relevant duties as required
DELIVERABLES AT THE END OF THE CONTRACT:
- Project has been implemented towards anticipated project milestones globally and per dedicated project region and country (roadmap milestones), in case of emergency, necessary project adaption has been conducted (reviewed project plan)
- Monthly project progress monitoring has been conducted for dedicated project countries (monthly reports cleared and monthly dashboard filled)
- Monthly budget monitoring supported, and budget planning adapted (monthly dashboard filled, updated budget plan)
- In case of operations support, support duties have been met (end of mission report where applicable)
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advanced University degree in Transport Economics, Supply Chain, international relations, Logistics, Engineering, or related field; or the equivalent combination of education and work experience. 6

Experience: A minimum of six to ten years of professional experience including: working in an international context; responsibility in a logistics and managerial role; desirable experience in capacity building. Previous experience in emergency responses in lead function is crucial, desirable experience in Disaster Risk Reduction (DRR), capacity building, extensive experience in working within international coordination systems as well as exposure to the IASC cluster system and especially Logistics Cluster are important.
Knowledge & Skills:
Ability to meet tight deadlines and work autonomously under pressure with minimum supervision and as part of a team; good communication skills; excellent written and analytical skills; knowledge of logistics operations and systems; knowledge of humanitarian reform/cluster concept; experience using Microsoft Excel, and sound knowledge of Microsoft Windows, MS Word, MS PowerPoint and other related software. Intercultural skills essential.
Willingness to work in challenging environments / field locations
Languages: Fluency in spoken and written English are required. An additional UN language is a strong asset.

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REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.