PH - Executive Assistant

About MyOutDesk

Since 2008, MyOutDesk has connected highly skilled professionals with growing and established U.S.-based organizations, enabling them to make a real and measurable business impact as part of extended global teams.

Trusted by companies in real estate, healthcare, finance, professional services, and other growth industries, MyOutDesk provides professionals the opportunity to build stable, long-term remote careers while contributing meaningfully to high-performing teams.

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and organizational support to an executive or senior leader. The ideal candidate is a strong communicator who can manage competing priorities, anticipate needs, maintain confidentiality, and ensure that day-to-day executive activities are handled efficiently.

This role requires someone who can work independently, exercise sound judgment, and serve as a trusted partner to the executive while coordinating with internal teams, clients, vendors, and other stakeholders.

Executive Support

• Manage and maintain the executive's calendar, appointments, meetings, and commitments.
• Coordinate internal and external meetings, including scheduling, agendas, meeting materials, and follow-ups.
• Monitor emails, correspondence, and other communications and prioritize items requiring the executive's attention.
• Prepare, organize, and maintain presentations, reports, documents, and other executive materials.
• Conduct research and gather information needed for meetings, decisions, and special projects.
• Track important deadlines, commitments, and action items to ensure timely completion.

Administrative & Operational Support

• Coordinate travel arrangements, including flights, accommodations, transportation, itineraries, and related logistics.
• Prepare expense reports, invoices, reimbursements, and other administrative documentation as needed.
• Maintain organized digital files, records, databases, and confidential documents.
• Assist with the preparation and coordination of projects, events, presentations, and business initiatives.
• Follow up with internal teams and external stakeholders on pending items and deliverables.
• Identify opportunities to improve administrative processes and overall executive efficiency.

Communication & Coordination

• Act as a professional point of contact between the executive and employees, clients, candidates, vendors, and other stakeholders.
• Draft and proofread emails, letters, reports, presentations, and other business communications.
• Ensure timely and professional communication on behalf of the executive.
• Coordinate information flow between departments and ensure important updates reach the appropriate stakeholders.
• Handle sensitive and confidential information with discretion.

Project & Task Management

• Support special projects assigned by the executive from planning through completion.
• Maintain project trackers, timelines, action-item lists, and status reports.
• Coordinate with different teams to ensure deliverables are completed on time.
• Follow up on outstanding tasks and escalate issues when appropriate.
• Help the executive stay organized and focused on high-priority initiatives.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Operations Coordinator, or similar role.
• Experience supporting executives, business owners, directors, or senior-level professionals preferred.
• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Demonstrated ability to work independently with minimal supervision.
• Strong judgment, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office and/or Google Workspace.
• Comfortable using calendars, email platforms, project management tools, spreadsheets, video conferencing, and other business software.
• Ability to work in a fast-paced, remote, and deadline-driven environment.

Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client

• Independent Contractor Referral Program – Earn up to $330 for every successful referral
• MOD Cash Advance Program available after 6 months of active service with MOD client/s
• Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
• Dental Benefits through Maxicare Dental Hub
• Optical Reimbursement for HMO principal members
• Group Life Insurance with Accidental Death & Dismemberment coverage
• Maternity Reimbursement for both normal and Caesarean delivery
• 6 Paid US Holidays
• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
• Unlimited Upskilling Opportunities through MODUniversity
• Mentorship and collaboration with global leaders and teams
• Clear career advancement pathways within the organization
• Diverse, inclusive, and supportive workplace environment