People Coordinator

The Role: 

At ThoughtExchange, we know that people are at the heart of everything we do. Our People Team ensures every employee, from their first day to their last, feels supported, valued, and set up for success. We’re seeking a People Coordinator to join this mission and contribute to creating an exceptional employee experience.

Reporting to the Director of People Operations, the People Coordinator will keep our operations running smoothly and efficiently. From managing accurate records and supporting People processes to coordinating onboarding and engagement activities, you’ll be the go-to person for keeping our people systems organized. Your attention to detail and proactive approach will ensure employees have a seamless, positive experience every day.

What You’ll Do: 

• Maintain employee and contractor files and prepare and distribute People Team documents like offer letters, employment verification letters, contractor agreements, and more
• Own and oversee our HRIS (BambooHR) administration and ensure data accuracy, including audits 
• Update HRIS records and other documentation to accurately reflect current employee and contractor information (contracts, compensation, benefits, etc)
• Maintain updated employee change tracking sheets and liaise with finance and IT around changes
• Support the employee onboarding and off-boarding process and other People Team Initiatives
• Assist the Talent Acquisition team with posting jobs and preparing offer letters
• Provide support to employees by addressing their employment and benefits inquiries and directing them to the appropriate resources
• Contribute to planning, creation, and hosting of social, ADEI, and mental health events for employees (Social in-person events, creation of people calendar event, backpack celebration, etc)
• Assist in standardizing the job description repository and maintaining up-to-date Job Descriptions

What We’re Looking for:

• Post-Secondary Education or work experience in a related/relevant field
• Minimum 1 year of work experience, including internships/co-op in HR or related field
• Passion for taking a people-centered approach in everything you do
• Ability to maintain a high degree of confidentiality
• Strong attention to detail
• Exceptional organization and ruthless prioritization skills
• Proficiency in MS Office or Google Suite
• Ability to learn and work with new technology platforms
• AI fluency, or willingness to learn
• Taking initiative, being resourceful, and working collaboratively with others

Nice to Have:

• HRM Diploma or Specialization
• Experience working with an HRIS or ATS System

Salary Range

• The hiring range for this role is $62,496 - $69,440 CAD. Your specific compensation within this range is determined based on your job-related skills, knowledge, experience, and our internal equity assessment.