Payroll Specialist

Req number:

Employment type:

Worksite flexibility:

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for a Payroll Specialist to process bi-weekly payrolls. The Payroll Specialist plays a crucial role in improving payroll processes and supporting the objectives of the Payroll Department. This position will be full-time and remote.

What You'll Do

• Participate in audits, taking on a key role when necessary

• Process U.S. payroll for over 2,000 employees using Workday

• Assess and improve current payroll processes to establish best practices and increase efficiency

• Create Standard Operating Procedures (SOPs) for the Payroll Department

• Ensure timely distribution of reports to meet payroll deadlines, policies, procedures, and regulations

• Maintain alignment with departmental and CAI goals, focusing on achievement and customer service

• Assist with annual W-2 preparation and year-end processes

• Manage sensitive situations with diplomacy while ensuring integrity and confidentiality

What You'll Need

Required:

• At least 3 years of payroll experience

• Solid understanding of payroll fundamentals, practices, and procedures

• Knowledge of 401(k) contributions and payroll implications

• Excellent organizational skills, attention to detail, and problem resolution

• Familiar with federal, state, and local wage and hour laws

• Strong interpersonal and communication skills for effective teamwork

• Proficiency in Microsoft Office, particularly Excel

• Ability to analyze and interpret data for appropriate actions and follow-up

Preferred:

• Experience with Workday is advantageous, and familiarity with ADP provider is beneficial, but not mandatory

• Certified Payroll Professional credentials are a plus but not a prerequisite

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.

EEO Statement

It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.