Payroll Specialist

Summary

The Payroll Specialist will provide operational support to all steps required to ensure “zero defect” weekly payroll cycle. This individual will also serve as a point of contact, providing as back-up to the payroll Manager, provide quality customer service to employees by responding to and resolving payroll-related inquiries in a timely manner, providing follow-up communication, as necessary.

Job Responsibilities

• Input, review, and audit timekeeping and other payroll-related records

• Train new users (employees, Supervisors, and Managers) in the proper use, audit, and approval for the timekeeping system
• Audit to ensure data accuracy for new hire, job change, salary actions, termination, and other payroll and employment related documents as received by the payroll department for expected paycheck results
• Audit and communicate results to the appropriate Supervisor/Manager to ensure timely updates related to missing time punches, time-off requests, and timeclock schedules
• Input for on-cycle, off-cycle, and bonus payrolls on a weekly basis as assigned and ensuring timeliness and accuracy for: time file batches, historical/retro activities, termination payments, adjustments, supplemental payments, and all third-party interface files
• Maintain all updates and documents related to Payroll audits, workflows, and work procedures
• Assist in all year end processing including auditing, reconciling, and producing W-2s
• Receive, review, and input for processing of Garnishments and Lien documents complying with all Federal and State Laws for payments and required response(s); ensure that ADP can deduct and pay the recipient
• Support with day-to-day administration of all payroll-related tasks
• Collaborate with fellow Payroll Specialists to cross-check work, share workload, and support the team goal of zero defect payroll
• Maintain department electronic documents and ensure accuracy for record retention, audit, and SOX compliance within payroll, as needed
• Assist with maintaining all necessary updates for internal communications related to Kronos, ADP, and SuccessFactors as related to payroll information, training, forms, notifications, etc.
• Perform other duties, as necessary

Requirements

• High School Diploma required with 5 years’ experience in a payroll administration role or Associates Degree in Accounting or related field with 2 years’ minimum experience
• Working knowledge of payroll processes including data entry, pay calculations, garnishments, tax set-up, benefits, multi-state taxation rules, and wage & hour laws, etc.
• 2 years’ experience with ADP and Kronos
• Intermediate Excel skills
• Experience using AI tools to support payroll or administrative work is a plus
• Strong written and verbal communication skills
• Ability to understand and track missing and/or required payroll components
• Ability to maintain strict confidentiality of information reviewed and processed
• Enjoy daily interactions with employees, managers, and leadership via email, phone, or Teams
• Ability to understand, calculate, and explain complicated calculations and figures
• Ability to work Monday through Friday with the understanding that payroll submit days do not have a set end time — the day does not end until payroll is submitted.
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