Payroll & Accounts Payable Staff Accountant

About the Job:

Reporting to the Controller, the Payroll & Accounts Payable Staff Accountant at Craft3 is responsible for recurring Accounting activities, including payroll processing, accounts payable processing, and recording bank transactions. This position helps maintain policies, procedures, and internal controls that safeguard Craft3’s assets. The role supports the Controller in coordinating with Craft3’s independent accountants to help ensure successful financial statement audits and completion of tax and information returns. As an integral member of a distributed Accounting and Finance team working from remote locations, the position requires frequent, effective communication in all forms.

Essential Duties and Responsibilities:
Craft3 reserves the right to change, add, or delete responsibilities and duties. Essential duties and responsibilities include some or all of the preceding; these are not, however, intended to be all-inclusive.

The essential duties and responsibilities for this position are:

Accounts Payable Responsibilities (40%)

• Receive, verify, and process vendor invoices, ensuring accurate general ledger, funding source, and department-level coding and data entry.
• Create requests for funds (RFFs) for monthly recurring payables, ensuring timely payments to vendors.
• Process outgoing payments, including checks, wires, ACH transfers, and online payments.
• Process employee expense reimbursements and corporate credit card payments.
• Ensure compliance with organizational policies and procedures regarding spending authorization limits, adequate supporting documentation, proper coding, and payment authorization.
• Train new staff on policies and procedures related to invoice and expense report submission and approval.
• Provide timely follow-up on invoice discrepancies, both externally with vendors and internally with other departments.
• Reconcile the accounts payable subledger to the general ledger as part of the month-end close process.
• Assist with preparing information required by auditors, examiners, and other stakeholders.
• Assist with annual Form 1099 reporting to the IRS.

Payroll Responsibilities (20%)

• Collaborate with Human Resources to ensure payroll information is accurately recorded and kept up to date in Craft3’s third-party payroll processing system.
• Review payroll inputs for completeness, accuracy, and appropriate approvals.
• Own the semi-monthly payroll process from preparation through final submission.
• Process accurate and timely retirement plan contribution remittances.
• Prepare payroll journal entries, related account reconciliations, and support schedules for month-end close.
• Assist staff with payroll-related inquiries and provide timely support on payroll matters.
• Oversee payroll-related reporting and manage payroll-related projects as assigned.
• Prepare payroll-related information required by auditors for the organization’s annual audit and Form 990 submission.
• Provide payroll-related information needed to complete the organization’s annual Form 5500 filing.
• Handle payroll tax filings, agency notices, garnishments, and year-end processing.
• Review Forms W-2 and other year-end payroll reporting.
• Maintain current knowledge of payroll laws and regulations to support effective and compliant payroll processing.

Banking and Other Responsibilities (40%)

• Import daily banking transactions from Wells Fargo into Craft3’s accounting software, ensuring transactions are coded to the correct general ledger, funding source, and department codes.
• Record daily banking transactions in Craft3’s loan servicing software.
• Prepare and file monthly and quarterly B&O tax returns.
• Manage the AP and Payroll email inboxes and support management of the Finance email inbox.
• Document procedures, share best practices, and recommend process improvements.

Knowledge and Experience:

• Three to five years of accounting experience, including hands-on payroll and accounts payable processing.
• Experience preparing journal entries and performing general ledger reconciliations.
• Intermediate Excel skills, including formulas, lookups, and data reconciliation.
• Experience handling confidential employee and financial information.
• Strong attention to detail and ability to meet recurring, time-sensitive deadlines.
• Experience with a nonprofit, community development financial institution, or similar finance organization preferred.
• Accounting degree and experience with accounting for both for-profit and nonprofit entities preferred.

Preferred Skills and Abilities:
We encourage all candidates with diverse perspectives and backgrounds to apply regardless of whether you meet all the requirements of the job description. Some specific things we are looking for in this role are candidates who demonstrate:

• A passion for improving Pacific Northwest communities and a commitment to Craft3’s mission and organizational values.
• Ability to work effectively in a remote environment and build strong relationships with colleagues in local and satellite offices.
• Strong organizational skills and the ability to manage recurring responsibilities.
• A high level of proficiency in Microsoft 365, particularly Outlook, Teams, Excel, and SharePoint.
• Experience with Microsoft Business Central.
• Experience with loan servicing software.
• Experience with AP automation platforms, such as Ramp or BILL; prior experience implementing automation platforms is a strong plus.
• Ability to develop procedures to meet identified needs and adjust to procedural changes as necessary. 

Direct / Indirect Reports: This is not a supervisory role and has no direct reports.

Travel:

A level of travel is to be expected with job responsibilities covering a geographic area that includes the States of Oregon and Washington, branch office visits and company events.

Physical Demands
Frequently requires use of manual dexterity and repetitive motions, primarily with the wrists, hands, and/or fingers. Must be able to occasionally list and/or move up to 10 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Craft3 is an Equal Opportunity Employer

Craft3 is an Equal Opportunity Employer. We comply with all applicable laws prohibiting discrimination and make all hiring and employment decisions based on individual qualifications and merit. Veterans and individuals with disabilities are encouraged to apply. If accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact our Talent Acquisition Team at recruitment@craft3.org, 888-231-2170.    

Employment offers may require final candidates to successfully complete and pass a background check prior to employment, consistent with business necessity and applicable federal, state and local law.  We're actively working to create a workplace where everyone can thrive. We believe different perspectives make us stronger and help us better serve the Pacific Northwest. Learn more at www.craft3.org