Executive Assistant & Special Projects Manager

Executive Assistant & Special Projects Manager
Parallel
[100 - Corporate ] • [Remote, FL]
Schedule Requirements: Typical business hours Monday through Friday with availability to work on the
weekends per needs of the business. Location: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work East
Coast hours.
Everyone is welcome here. Each of us is unique, and that’s what makes us amazing. We
believe in inclusiveness and celebrating each person’s individuality, because there’s power in
bringing people with different points of view and life experiences together. That’s why we
provide equal employment opportunities (EEO). All applicants are considered regardless of
race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental
disability, veteran status, or sexual orientation. So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves,
there’s no limit to what we can achieve.
IN A NUTSHELL…
This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team
(ELT), you will combine executive-level administrative support with strategic project
management to drive alignment, operating rigor, and execution across the enterprise. The ideal candidate acts as a central connector across the ELT—enabling prioritization, driving
operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate
seamlessly between tactical execution and strategic support.
Parallel is one of the multi-state cannabis companies, owning and operating in three markets;
Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy
companies that are growing, moving fast, and constantly challenging themselves to achieve
more, then Parallel is for you. We work hard, lean on each other, and are passionate about a
pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com. WHAT YOU WILL BE DOING
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Executive Support to the ELT
Provide high-level administrative support across ELT members, including calendar
management, scheduling, and prioritization of time
Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)
Manage inbound requests and communications, ensuring alignment with enterprise
priorities
Draft, edit, and refine executive communications on behalf of ELT members
Coordinate complex travel, logistics, and executive-level engagements
Operating Cadence & Alignment
Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly
business reviews, and quarterly planning cycles (IBP)
Ensure alignment across functions on priorities, deliverables, and timelines
Track key initiatives and follow-ups, holding teams accountable to commitments
Support development of executive-level materials (dashboards, one-pagers, board
updates)
Special Projects & Strategic Initiatives
Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational
transformation, cost optimization, retail performance initiatives)
Build and manage project plans, timelines, and stakeholder communication
Identify risks, surface insights, and drive solutions in partnership with functional leaders
Act as a force multiplier to accelerate execution of priority initiatives
Communication & Stakeholder Management
Serve as a central coordination point across ELT members and their teams
Ensure clear, concise, and timely communication of decisions, priorities, and updates
Support alignment between enterprise functions and state-level teams
Maintain a high level of professionalism and confidentiality across all interactions
EXPERIENCE AND SKILLS YOU’LL BRING
Required
Age 21 or over
High School Diploma or equivalent
Valid Government-Issued Photo ID
5–10+ years of experience in executive support, consulting, business operations, or
project management
Experience supporting multiple senior executives or leadership teams in a fast-paced
environment
Strong business acumen with the ability to understand financial and operational drivers
Exceptional organizational and time management skills with strong attention to detail
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Proven ability to manage competing priorities and execute with speed and precision
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration
tools
Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus
LEADERSHIP ATTRIBUTES
Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
Highly Discreet: Trusted with sensitive and confidential information
Structured & Organized: Brings clarity to complex, fast-moving environments
Strong Communicator: Effective across all levels of the organization
Execution-Focused: Drives accountability and results across teams
PHYSICAL REQUIREMENTS
Ability to work in an office environment, primarily at a desk or in meetings
Ability to move around the office as needed
Ability to operate standard office equipment and technology
Ability to lift up to 25 pounds
Ability to travel domestically as required
YOU WILL BE SUCCESSFUL IF YOU…
Are self-motivated; micro-managing isn’t fun for anyone
Roll your sleeves up and do the work; strategy is important, but so is getting stuff done
Can work fast and be flexible; our industry is always changing
Play nice with others; we collaborate with each other a lot
Think creatively; sometimes, the “traditional” solution isn’t the best one
WHAT YOU GET
Employee discount
Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility
of a company match, access to company-sponsored well-being programs
Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
Tuition Reimbursement Programs
Pet Insurance
PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES
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Our Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity
through the benefits of cannabinoids. Our Mission – how we will do this – is to build a leading, global well-being company through
the best talent, our values, trusted and recognized brands, science and technology-based
innovation, and a relentless focus on execution and continuous improvement. Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility
We are an Equal Opportunity Employer. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, gender identity or expression, language, national
origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees
unique.
DISCLAIMER
Parallel reserves the right to change or assign other duties to this job description. Your
employment with Parallel is a voluntary one and is subject to termination by you or Parallel at
will, with or without cause, and with or without notice, at any time. Nothing in this document
shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at- will status of Parallel associates.

Executive Assistant & Special Projects Manager

Summary: As an Executive Assistant & Special Projects Manager at Parallel, you will provide crucial support to the Executive Leadership Team (ELT) by combining executive-level administrative tasks with strategic project management. This role is pivotal in driving alignment and execution across the enterprise, requiring strong business acumen, exceptional organizational skills, and the ability to seamlessly transition between tactical execution and strategic support.

Responsibilities:

• Provide high-level administrative support to ELT members, including calendar management and scheduling.
• Coordinate and prepare materials for key meetings, including ELT, Board, and cross-functional leadership forums.
• Manage inbound requests and communications, ensuring alignment with enterprise priorities.
• Draft, edit, and refine executive communications on behalf of ELT members.
• Coordinate complex travel logistics and executive-level engagements.
• Drive enterprise operating rhythms, including weekly ELT meetings and quarterly planning cycles.
• Ensure alignment across functions on priorities, deliverables, and timelines.
• Track key initiatives and hold teams accountable to commitments.
• Lead and execute cross-functional projects, such as organizational transformation and cost optimization initiatives.
• Build and manage project plans, timelines, and stakeholder communication.
• Serve as a central coordination point across ELT members and their teams.
• Maintain professionalism and confidentiality across all interactions.

Required Skills:

• Age 21 or over with a High School Diploma or equivalent.
• Valid Government-Issued Photo ID.
• 5–10+ years of experience in executive support, consulting, business operations, or project management.
• Experience supporting multiple senior executives in a fast-paced environment.
• Strong business acumen with the ability to understand financial and operational drivers.
• Exceptional organizational and time management skills with strong attention to detail.
• Proven ability to manage competing priorities and execute with speed and precision.
• Advanced proficiency in Microsoft Office and collaboration tools.
• Experience in highly regulated industries (e.g., cannabis, healthcare) is a plus.