Operations Project Manager

• Translate CMS cooperative agreement requirements into actionable operational plans, schedules and process workflows.
• Build and maintain detailed project plans using advanced tools such as Smartsheet to monitor daily operational tasks, key deadlines, dependencies and milestones.
• Track team meetings and cross-team interactions to monitor operational performance, collaboration effectiveness and workstream progress.
• Support operational data collection and documentation systems to ensure timely reporting on CMS-required metrics, targets and deliverables.
• Manage operational components of RHTP grantmaking, including supporting development of Smartsheet dashboards and workflows used to track grant execution, agreement routing and compliance processes.
• Coordinate operational partnerships with the Office of Contracts and Procurement (OC&P) and HPA Contracts to ensure timely signing, countersigning and processing of RHTP grant agreements.
• Leads strategic project management for all RHTP Operations workstreams, ensuring cohesive planning, sequencing and completion of operational tasks aligned with CMS cooperative agreement requirements.
• Develops and manages integrated project plans, schedules, Smartsheet dashboards, task logs and milestone trackers for operations activities, including procurement workflows, grant execution and operational readiness.
• Coordinates operational responsibilities and workflows across the RHTP Operations Team, ensuring clarity of roles, timelines, interdependencies and required deliverables.
• Monitors daily task progression for operations staff and contractors, proactively removing barriers and resolving operational conflicts that impact timelines or CMS deliverables.
• Designs and executes operational meeting structures, agendas, materials and follow‑up tracking to support consistent cross‑team alignment and execution.
• Synthesizes operational updates into executive‑level summaries and reporting for program leadership, highlighting risks, accomplishments, and required decisions.
• Leads development, implementation, and continuous improvement of operational systems, procedures, tools, and templates that increase efficiency, reduce administrative burden, and support consistent workflows across the five year program.
• Creates standardized Smartsheet platforms, operational SOPs, intake workflows, and documentation systems to support operations staff, grant coordinators, procurement partners, and contractors.
• Evaluates internal operational systems for inefficiencies, gaps, or performance challenges; designs and implements corrective strategies that strengthen operational reliability and scalability.
• Establishes and maintains comprehensive documentation for operational processes, ensuring sustainability, staff onboarding support, and knowledge transfer for long range program operations.
• Models operational technology improvements such as AdobeSign workflows, routing processes, or automation of multi‑step operational tasks.
• Coordinates operational components of competitive RHTP grantmaking, including Smartsheet tracking systems, workflow automation, document management and agreement routing.
• Partners with OC&P and HPA Contracts to ensure timely preparation, routing, review, signing, countersigning and filing of RHTP grant agreements and related procurement documents.
• Ensures operational activities adhere to CMS requirements, cooperative agreement conditions, state procurement policies and agency‑wide operational guidelines.
• Tracks and monitors operational compliance across RHTP systems, escalating concerns or deviations to leadership when needed.
• Identifies, monitors, and evaluates operational risks including constrained timelines, staffing capacity challenges, system bottlenecks and shifting annual funding requirements.
• Maintains and governs operational risk logs, ensuring risks are documented, actionable, monitored and used to inform decision‑making.
• Designs and oversees mitigation strategies to prevent operational issues from escalating or impacting program‑wide deliverables.
• Advises leadership on implications of operational delays, resource needs, scope changes and system readiness issues, recommending operational adjustments to maintain alignment with CMS expectations.
• Performs other duties related to Rural Health Transformation Program operations as assigned.

• Master’s degree in public health or related field from an accredited college or university required (or equivalent combination of education and experience).
• Minimum of 10 years leading complex projects or programs, with project management as a core responsibility.
• Proven ability to scope, estimate and allocate resources for multifaceted initiatives with interdependent deliverables.
• Advanced experience with project scheduling, risk management and coordinating workflows across diverse teams.
• Demonstrated leadership in project or program management, ideally within a healthcare-related organization.
• Experience creating, maintaining and regularly utilizing project trackers within enterprise project management tools to monitor project activities, deliverables, timelines, milestones and progress; Smartsheet experience preferred.
• Strong capability in evaluating organizational systems, monitoring performance and driving corrective actions or process improvements.
• Exceptional written and verbal communication skills, including the ability to develop executive-level presentations and comprehensive reports.
• Understanding of Oregon’s healthcare landscape, with emphasis on rural health systems and related challenges preferred.
• Highly skilled in organizing, prioritizing, and managing multiple concurrent activities, timelines and impacted or interested party needs.
• Ability to set long-term strategic objectives and define the plans and actions required to achieve them.
• Skilled in identifying operational issues and leading efforts to design and implement process improvements.
• Experience applying regulatory knowledge and sound judgment to ensure compliance with laws, standards and organizational policies.
• Other duties as assigned.

Special Notes

  
This position requires the operation of a motor vehicle as a component of the job responsibilities and duties. In adherence with CDC Foundation’s Driver Safety Motor Vehicle Policy (“Policy”), offers for employment for this position require the Applicant to provide authorization to the CDC Foundation to conduct a Motor Vehicle Record (“MVR”) review both pre-employment and also annually post-employment while in this position. Additionally, if an offer of employment is accepted, employees in these positions must possess and maintain a valid driver's license in their state of residence, self-report motor vehicle violations/convictions, and provide proof of acceptable insurance coverage with mandatory minimum coverages as set forth within the Driver Safety Motor Vehicle policy. All offers of employment and continued employment for this position are contingent upon meeting all minimum qualifications of this Policy.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We comply with all applicable laws including E.O. 11246 and the Vietnam  Era Readjustment Assistance Act of 1974 governing employment practices and do not discriminate on the basis of any unlawful criteria in accordance with 41 C.F.R. §§ 60-300.5(a)(12) and 60-741.5(a)(7). As a federal government contractor, we take affirmative action on behalf of protected veterans.

The CDC Foundation is a smoke-free environment.

Relocation expenses are not included. . 
 

About the CDC Foundation

The CDC Foundation is an independent nonprofit authorized by Congress to mobilize philanthropic partners to support the public health system, including the U.S. Centers for Disease Control and Prevention (CDC), in preventing and responding to threats to health. In this role, we are focused on one priority: building catalytic, flexible and impactful partnerships—with corporations, philanthropies, individuals and organizations—to help improve the health and lives of people in all communities, everywhere. Visit www.cdcfoundation.org for more information