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Provide administrative support, maintain organized company records, and coordinate calendars, correspondence, and follow-ups. Handle bookkeeping tasks including invoices, expense and payment tracking, construction cost records, reconciliations, and financial summaries.
Job Summary
Our expanding construction firm is looking for a dependable, meticulous, and well-organized individual to serve as an Office and Accounts Assistant. This position is pivotal in supporting essential administrative duties and fundamental accounting tasks. The ideal candidate will manage document control, maintain accurate records, monitor expenses, draft invoices, track payments, and facilitate general office operations. This role is specifically designed for recent graduates or professionals with up to two years of experience who are motivated to build expertise in administrative management, bookkeeping, and financial reporting. The successful applicant will operate in a remote setting, partnering closely with leadership and on-site teams to guarantee precise record-keeping and streamlined business workflows.
Key Responsibilities
Deliver comprehensive administrative assistance to management and cross-functional team members.
Systematically organize, update, and safeguard digital archives, correspondence, and official company records.
Draft, format, and manage invoices, receipts, payment logs, and expense documentation.
Log daily business activities, including income and expenditures, utilizing spreadsheets or designated accounting platforms.
Monitor outstanding receivables, track customer payments, oversee supplier settlements, and manage other financial liabilities.
Keep detailed and orderly records of construction-specific costs, covering materials, logistics, machinery, and labor.
Contribute to the creation of financial summaries, expense reports, and monthly transactional reviews for executive evaluation.
Aid in the development of quotations, purchase orders, payment requests, and various business documentation.
Maintain a structured filing system for contracts, vendor data, employee profiles, and financial papers.
Coordinate meeting schedules, oversee calendar management, handle email correspondence, and ensure timely follow-up on administrative matters.
Liaise with vendors, clients, and other stakeholders regarding documentation and standard payment inquiries.
Reconcile receipts and invoices against recorded transactions, promptly reporting any variances to leadership.
Uphold strict confidentiality regarding sensitive financial data and business records.
Execute additional administrative and bookkeeping tasks as directed by management.
Requirements
Requirements:
Possess an OND, HND, bachelor's degree, or equivalent certification in Accounting, Finance, Business Administration, or a related discipline.
Demonstrate a foundational knowledge of bookkeeping principles, invoicing procedures, receipt management, and expense tracking.
Exhibit proficiency in Microsoft Office Suite (Excel, Word) and Google Workspace (Sheets, Drive).
Display exceptional organizational capabilities and a keen eye for detail.
Possess strong written and verbal communication abilities.
Show the capacity to meet deadlines, work autonomously, and maintain high standards of accuracy.
Demonstrate integrity, reliability, discretion, and a proactive attitude toward learning.
Prior experience in administration or bookkeeping is beneficial, though not mandatory.
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