Legal Assistant - Civil Litigation (US)

About Teams Squared:

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

We are seeking a sharp and highly organised Part-time Legal Assistant to support a civil litigation practice based in San Diego, California, with a focus on digital filing and document organisation.

The ideal candidate is meticulous, systematic and dependable, with exceptional attention to detail. For this role, precision and organisation matter more than years of experience. You will help keep litigation files accurate, complete and easy to navigate, so the legal team can find what they need quickly.

Experience supporting US litigation, particularly in California, is preferred. The successful candidate must be available to work during San Diego business hours (US Pacific Time).

Responsibilities:

• Prepare, organise and file documents digitally for civil litigation matters, following the firm’s filing procedures.

• Maintain well-structured electronic matter files, applying consistent folder structures and naming conventions.

• Sort, index and label pleadings, motions, correspondence, discovery materials, exhibits and other case documents.

• Scan, convert, combine and format documents (including PDFs) so they are complete and ready for use or filing.

• Check documents carefully for accuracy, completeness, correct versions, page order and formatting before they are filed or circulated.

• Assist with preparing documents for court filing and service, ensuring they meet formatting and submission requirements.

• Track incoming documents and keep matter records and document logs up to date.

• Help organise discovery productions, exhibit lists and document bundles for attorneys and paralegals.

• Identify and resolve gaps, duplicates or inconsistencies in matter files.

• Follow instructions precisely and communicate clearly with the legal team on progress and any issues.

• Handle confidential client and case information with discretion and in line with data security practices.

Qualifications:

• An undergraduate or graduate degree in Law, Legal Studies, Paralegal Studies or a related field, or an equivalent legal or paralegal qualification.

• Exceptional attention to detail and a highly organised, systematic approach to work (essential).

• Availability to work part-time during San Diego business hours (US Pacific Time) (essential).

• Experience in a legal assistant, legal secretary, paralegal or document management role is highly desirable.

• Exposure to US civil litigation, ideally in California, is preferred.

• Familiarity with litigation documents such as pleadings, motions, discovery and exhibits is advantageous.

• Experience with court e-filing systems is advantageous.

• Strong digital skills, including confident use of Microsoft Office, Adobe Acrobat and cloud-based file storage.

• Familiarity with legal document or case management software is advantageous.

• Excellent written English and clear communication skills.

• Quick to learn new systems and processes, and able to follow detailed instructions accurately.

• Ability to manage tasks and deadlines reliably, and to work independently in a remote working environment.

• Discretion and professionalism when handling confidential information.

Benefits:

• Competitive compensation package in foreign currency

• Fully remote work

• Regular initiatives for training and professional development.

If you are a driven legal professional with strong experience in civil litigation support and document management and are looking to work closely with high performing legal teams, we encourage you to apply.

Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.