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HRIS Workday Expert

Company

Galileo Global Education (GGE), as a leading, international provider of private higher education. consists of numerous privately owned schools, education facilities, business units, miscellaneous branches and departments in multiple countries, such as France, Germany, Italy, UK, Norway, Cyprus, Senegal and Mexico and beyond.

Our key goal is to ensure the hiring potential of our students. We achieve this through the learning platforms, the unique learning environments and the industry contacts and expertise we have developed that allow our students to project the uniqueness of European culture and business management globally.

Galileo Global Education HUB (Hungarian Bureau) is a daughter company of the GGE Group and offers a diverse package of dedicated IT services to support our „internal” clients: Schools, Business units and Support functions, in both their Digital Transformation and daily IT operations by spearheading, supporting and managing their efforts through IT project managers, technical professionals and software developer experts.

Job Overview

We are looking for an experienced HRIS Workday Expert to join our international HRIS team. We are open to external consultant or 6-month fixed term employee. This is a part-time (20h) remote role with close collaboration across global HR teams as well as local colleagues in GGE HUB.

You will play a key role in supporting, optimizing, and developing our Workday environment, partnering with HR, Payroll, Recruitment, Compensation & Benefits, and IT stakeholders to deliver efficient, user-focused HR processes.

Mission

Mission 1 – Customer Support: Deliver high-quality support and ensure an excellent user experience for Workday stakeholders.

• Key Responsibilities
  • Act as a trusted partner to:HR Directors (HRDs) HR Business Partners (HRBPs) HRIS and Compensation & Benefits teams Recruitment teams Payroll administrators IT stakeholders
  • Analyze business requirements and translate them into effective Workday solutions.
  • Ensure structured planning and timely delivery of HRIS initiatives and requests.
  • Support and maintain key Workday processes, including:
    • Employee data management
    • Payroll integrations (PeopleNet interface)
    • Contract generation
    • Onboarding
    • Recruitment
    • Performance Management
    • Core HCM processes
  • Provide Level 2 (L2) support: Investigate and resolve issues, coordinate improvements and enhancements, escalate complex cases when required

Mission 2 – Workday Development & HR Projects: Contribute to the continuous improvement and development of the global Workday ecosystem.

• Key Responsibilities
  • Act as a Workday subject matter expert for HR teams.
  • Support Workday implementations, rollouts, and enhancement projects.
  • Participate in:
    • Process design
    • Configuration reviews
    • Functional testing
    • User acceptance testing (UAT)
  • Manage and support:
    • Job Description workflows
    • Contract generation processes
    • Performance Management campaigns
    • Recruitment and onboarding processes
  • Monitor and report on key HR metrics and KPIs.
  • Configure and optimize:
    • Business processes
    • Notifications
    • Reports
    • Workflows
  • Implement new Workday business processes and enhancements.
  • Perform data uploads and mass updates.
  • Create and maintain organizational structures within Workday.
  • Manage and resolve L2 requests through Jira.
  • Actively participate in regular meetings with local and global HR teams.

Mission 3 – Data Quality: Ensure the accuracy, integrity, and reliability of HR data.

• Key Responsibilities
  • Monitor and maintain employee data quality, including: Personal information, Bank details, Career information, Employee photos, Emergency contacts
  • Coordinate regular data audits and corrections.
  • Prepare and manage Workday data loads for:Hires Rehires Terminations
  • Maintain Workday workbook templates and data import files.

Mission 4 – Collaboration & Continuous Improvement: Support broader HR initiatives and promote best practices across the organization.

• Key Responsibilities
  • Prepare, update, or translate HR presentations and documentation.
  • Promote knowledge sharing and best practices across international teams.
  • Support HR teams in understanding Workday capabilities and requirements.
  • Drive process standardization and continuous improvement.

  • Contribute to change management and user adoption initiatives.
     

Required Profile

Education

• Bachelor's degree in Human Resources, Business Administration, Information Systems, or a related field preferred.

Experience

• Proven experience working with Workday HRIS.
• Strong understanding of HR processes and employee lifecycle management.
• Previous experience supporting Workday HCM and related modules.

Skills & Competencies

HR & Workday Expertise

• Strong understanding of HR processes, including: Core HR, Payroll, Recruitment, Onboarding, Compensation & Benefits and Performance Management
• Experience with Workday modules such as: HCM, Recruiting, Performance, Absence, Talent, Advanced Compensation, Time Tracking, Report Writer
• Experience with HRIS implementations, enhancements, and change management.

Technical Skills

• Advanced Excel skills, including complex formulas and data analysis.
• Strong PowerPoint skills.
• Comfortable working with HR systems, integrations, and data management.
• Familiarity with Agile methodologies and ways of working.
• Experience with Jira or similar ticketing tools is an advantage.
• Interest in AI tools and digital innovation.

Personal Competencies

• Highly organized with excellent attention to detail.
• Proactive and solution-oriented mindset.
• Strong planning and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Ability to influence and collaborate across teams and cultures.
• Digital-first mindset with confidence working alongside technical teams.
• Curious, adaptable, and committed to continuous improvement.

Language Competencies

• Fluent English is required
• Fluent Spanish would be a great advantage