HR & Onboarding Assistant

About Us

Verbal Beginnings is here to make a difference and give every child a chance. Our philosophy of changing lives and commitment to our core values has been the driving force that has allowed us to make an impact for an entire decade. It’s the same commitment to care with an expanding footprint that allows us to serve even more amazing kiddos and their families than ever before!

Our Mission: Changing lives. One child at a time. One professional at a time.

Summary:

The HR & Onboarding Assistant supports the day-to-day operations of the HR department, with primary responsibility for new hire onboarding in iCIMS and ADP. This role also provides administrative support across workers' compensation, leaves of absence, benefits, and general HR administration. This is a broad, fast-paced support role, and duties will shift with the needs of the department.

Schedule & Work Environment

• Schedule: Full Time, M-F 8am-5pm
• Work Environment: Remote (Maryland based candidates preferred)
• Travel: Occasional travel may be required for department or company events, but is very infrequent (1-2 times per year

Compensation & Benefits

• Compensation: $45-50K 

• Benefits:
  • Full medical, dental, and vision insurance with low out-of-pocket costs

  • Generous PTO and paid parental leave

  • Short-term/long-term Disability 

  • Employee Assistance Program

  • 401(k)

Key Responsibilities:

• Manage the onboarding process end to end in iCIMS and ADP, including offer letters, background checks, new hire paperwork, I-9 completion, and employee record setup.
• Track completion of onboarding and compliance requirements, including licensure and credentialing documentation for clinical staff, and follow up on outstanding items.
• Serve as a first point of contact for new hires and employees, answering routine questions and escalating as appropriate.
• Provide administrative support for FMLA and other leaves of absence, including paperwork, deadline tracking, and file maintenance.
• Support workers' compensation administration, including incident reporting to the carrier, documentation, claim tracking, and OSHA recordkeeping.
• Assist with benefits enrollment, life event changes, open enrollment, and resolution of discrepancies with carriers and the broker.
• Maintain accurate, confidential employee records and personnel files in accordance with retention requirements.
• Complete employment verifications, unemployment responses, offboarding paperwork, and other recurring HR administration.
• Run reports from ADP and iCIMS and flag data issues for correction.
• Support HR projects, audits, and other duties as assigned.
• Escalate matters requiring interpretation of law or policy, including eligibility determinations and accommodation requests, to HR leadership.

About You:

• High school diploma or equivalent required; degree in HR, business, or a related field preferred.
• One to three years of HR administrative, onboarding, or recruiting coordination experience. Experience with Benefits, FMLA, Workers Compensation a plus
• Experience with ADP and iCIMS preferred; familiarity with I-9, FMLA, and workers' compensation processes preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organization, and follow-through in a high-volume environment.
• Proven discretion with confidential employee, medical, and compensation information.
• Ability to manage competing priorities with minimal supervision.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Regularly required to speak clearly and hear well.

2. Ability to see, read, and perform technical tasks on a key board and computer screen

3. Ability to sit for extended periods

Verbal Beginnings’ personnel policies, procedures, and practices prohibit discrimination on the basis of race, color, religious creed, disability, ancestry, national origin, age, or sex. Verbal Beginnings’ employment opportunities are provided for applicants with disabilities and reasonable accommodation(s) are made to meet the physical or mental limitations of qualified applicants or employees.