Orgenesis is seeking a highly organized, detail-oriented, and people-focused HR Coordinator Assistant to support the day-to-day operations of the Human Resources department. This role assists with recruitment, onboarding, employee records management, benefits administration, HR compliance, employee engagement initiatives, and general administrative support.

The HR Coordinator Assistant plays an important role in helping Orgenesis attract, develop, and retain top talent while supporting the company's mission of advancing cell and gene therapy solutions through its global POCare™ platform. The ideal candidate possesses strong interpersonal skills, exceptional organizational abilities, and a commitment to maintaining confidentiality and professionalism.

Essential Responsibilities

Human Resources Administration

• Provide administrative support for Human Resources operations and programs.
• Maintain employee personnel files and HR records in accordance with company policies.
• Assist with HR documentation, correspondence, and reporting.
• Prepare employment-related forms, letters, and documentation.
• Ensure HR records are accurate, complete, and up to date.

Recruitment & Talent Acquisition Support

• Assist with job posting creation and distribution across recruitment platforms.
• Coordinate candidate scheduling, interviews, and communications.
• Screen resumes and applications according to established guidelines.
• Maintain applicant tracking systems and recruitment databases.
• Support recruitment events, career fairs, and hiring initiatives.
• Coordinate candidate documentation and onboarding requirements.

Employee Onboarding & Offboarding

• Assist with onboarding activities for new employees.
• Prepare onboarding materials and orientation schedules.
• Coordinate new hire paperwork, system access requests, and training assignments.
• Support offboarding processes, exit interviews, and documentation collection.
• Ensure onboarding and offboarding records are maintained accurately.

Employee Records & Data Management

• Maintain confidential employee records and HR databases.
• Process employee status changes, promotions, transfers, and terminations.
• Update employee information in HR information systems (HRIS).
• Conduct routine audits of employee records for accuracy and compliance.
• Ensure compliance with document retention requirements.

Benefits Administration Support

• Assist employees with benefits enrollment and general benefits inquiries.
• Coordinate benefits documentation and enrollment processes.
• Support annual open enrollment activities.
• Maintain benefits records and assist with vendor communications.
• Process benefits-related changes and updates.

Employee Relations & Engagement

• Support employee engagement initiatives and company programs.
• Assist with employee recognition and wellness activities.
• Respond to routine employee inquiries regarding HR policies and procedures.
• Coordinate employee communications and internal announcements.
• Promote a positive and inclusive workplace culture.

Compliance & Policy Administration

• Assist with maintaining compliance with employment laws and regulations.
• Support HR audits, reporting requirements, and documentation reviews.
• Maintain knowledge of company policies and HR procedures.
• Assist in updating employee handbooks and policy documents.
• Ensure confidentiality and proper handling of sensitive employee information.

Training & Development Support

• Coordinate employee training sessions and development programs.
• Track training completion and certification records.
• Maintain learning management system (LMS) records when applicable.
• Assist with professional development initiatives and employee education programs.

Cross-Functional Collaboration

• Collaborate with Payroll, Finance, Operations, Information Technology, Compliance, and departmental leadership.
• Coordinate HR-related requests and support organization-wide initiatives.
• Assist with special HR projects and process improvement efforts.
• Participate in HR team meetings and planning activities.

Required Qualifications

Education

• High School Diploma or GED required.
• Associate Degree in Human Resources, Business Administration, Management, or related field preferred.

Experience

• 1–3 years of experience in human resources, administrative support, recruiting coordination, office administration, or related roles.
• Experience working with HRIS systems and employee records preferred.
• Experience in healthcare, biotechnology, pharmaceutical, or regulated industries is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Human Resources Information Systems (HRIS).
• Familiarity with Applicant Tracking Systems (ATS).
• Strong data entry, reporting, and documentation skills.
• Ability to learn new HR technologies and software platforms.

Preferred Qualifications

• Associate’s or Bachelor’s Degree in Human Resources, Business Administration, or related field.
• HR certification such as SHRM-CP or PHR is a plus.
• Experience supporting remote or global workforce environments.
• Familiarity with employee benefits administration and HR compliance practices.
• Knowledge of employment laws and HR best practices.

Core Competencies

• Human Resources Administration
• Organization & Planning
• Attention to Detail
• Confidentiality & Professionalism
• Communication Skills
• Interpersonal Effectiveness
• Time Management
• Problem Solving
• Customer Service Orientation
• Team Collaboration
• Adaptability
• Accountability

Key Performance Indicators (KPIs)

• Employee Record Accuracy
• Recruitment Coordination Efficiency
• Onboarding Completion Rate
• HR Documentation Compliance
• Benefits Administration Accuracy
• Employee Satisfaction Support Metrics
• Training Coordination Effectiveness
• HR Response Time
• Audit and Compliance Readiness

Physical Requirements

• Ability to work at a computer for extended periods.
• Ability to review and process detailed employee documentation.
• Ability to communicate effectively via phone, email, and video conferencing.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to maintain confidentiality while handling sensitive information.

Benefits

Health & Wellness Benefits

• Comprehensive Medical Insurance
• Dental Insurance
• Vision Insurance
• Prescription Drug Coverage
• Employee Assistance Program (EAP)
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Wellness and Mental Health Programs

Financial Benefits

• Competitive Base Salary
• Annual Performance Bonus Eligibility
• 401(k) Retirement Plan with Company Match
• Life Insurance Coverage
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance

Paid Time Off

• Paid Vacation
• Paid Holidays
• Paid Sick Leave
• Personal Days
• Bereavement Leave
• Jury Duty Leave
• Family and Medical Leave (where applicable)

Professional Development

• Human Resources Training Programs
• Continuing Education Opportunities
• Tuition Assistance Programs
• Professional Certification Support (SHRM, PHR, etc.)
• Leadership Development Programs
• Career Advancement Opportunities

Work-Life Balance

• Remote and Hybrid Work Opportunities (where applicable)
• Flexible Scheduling Options
• Employee Recognition Programs
• Collaborative and Inclusive Work Environment
• Employee Wellness and Engagement Initiatives

Working Conditions

• Office, remote, or hybrid work environment.
• Frequent interaction with employees, candidates, managers, and external vendors.
• Daily use of HRIS, ATS, payroll, and administrative systems.
• Regular handling of confidential employee and organizational information.
• Fast-paced environment requiring strong organizational and multitasking skills.

Equal Employment Opportunity Statement

Orgenesis is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. Employment decisions are based on qualifications, merit, performance, and business needs without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected under applicable law.