This is a remote position.

About the Role

We are seeking an experienced HR & Administration Manager to lead Kodgav's HR function and oversee general business administration.

You will take full ownership of payroll, recruitment, HR compliance, employee records, performance management and HR systems. You will also oversee general enquiries and ensure effective communication across the business.

This is a hands-on management role requiring independent execution, sound judgement and strong organisational skills. The successful candidate must have experience independently managing an HR function, establishing processes and resolving operational issues without constant supervision.

You will report directly to the Founder, who retains final approval of headcount, compensation and employment offers.

Key Responsibilities

1. Core HR Responsibilities

Payroll & HR Administration

·        Manage monthly payroll for UK employees and international contractors, ensuring accuracy and timely payments.

·        Reconcile timesheets, invoices and payment records, and prepare payroll for approval.

·        Maintain employee records, contracts and statutory compliance documentation.

·        Manage employee onboarding, offboarding and HR documentation.

HR Policies, Systems & Compliance

·        Develop and implement HR policies covering payroll, leave, remote working, onboarding and performance management.

·        Lead the selection, implementation and administration of HR management systems (HRIS).

·        Establish efficient HR processes, documentation standards and reporting procedures.

·        Ensure compliance with applicable employment regulations and company policies.

Recruitment & Talent Management

·        Manage the full recruitment cycle, including job advertising, screening, interviews, reference checks and onboarding.

·        Develop structured recruitment assessments and candidate evaluation criteria.

·        Coordinate final interviews and employment offers with the Founder.

·        Implement performance management processes, including probation reviews, employee evaluations and development plans.

HR Operations & Performance

·        Oversee daily HR operations, ensuring deadlines and compliance requirements are met.

·        Identify operational gaps, implement improvements and resolve issues independently.

·        Monitor employee performance review schedules and ensure timely completion.

·        Escalate material risks and matters requiring management approval before deadlines are affected.

2. Administration Responsibilities

Switchboard & General Enquiries

·        Manage the company's telephone switchboard, ensuring professional handling of incoming calls.

·        Respond to general enquiries received through company email inboxes.

·        Direct enquiries to the appropriate department or team member.

·        Take accurate telephone messages and promptly relay them to the relevant team member.

·        Monitor outstanding enquiries and follow up to ensure timely responses.

Requirements

Essential Requirements

·        7–10 years of HR experience, including at least 3 years as the sole or most senior HR professional in an organisation.

·        Proven experience independently managing monthly payroll for at least 10 employees.

·        Demonstrated ability to establish and implement HR policies, processes and systems from the ground up.

·        Proven ability to manage an HR function independently, prioritise competing demands and deliver results without supervision.

·        Strong problem-solving skills, sound judgement and a proactive approach to identifying and resolving operational issues.

·        Excellent written and spoken business English, with strong professional telephone communication skills.

·        Bachelor's degree in a relevant discipline.

·        Proficiency in HRIS, business software and spreadsheets.

·        Reliable internet connectivity and backup power.

·        Availability during UK business hours.

Desirable Qualifications

·        CIPM certification or equivalent professional qualification.

·        Experience managing UK PAYE or international payroll.

·        Familiarity with ATS, HRIS, and e-signature platforms like Zoho People, Zoho Recruit, and SignNow.

·        Experience working remotely for an international organisation.

·        Previous experience in a growing business with fewer than 20 employees.

Benefits

Compensation & Benefits

·        Salary: ₦450,000–₦550,000 per month.

·        Work Arrangement: Fully remote, 35 hours per week.

·        Career Development: Direct engagement with senior leadership and ownership of the HR function.

·        Contract Duration: Initial 12-month contract, renewable.

·        Probation: Three months, with a structured 90-day plan and reviews at 30, 60 and 90 days.

·        Growth Opportunities: Potential to assume broader operational responsibilities as the business expands.

Recruitment Process

1.       Application: CV submission and three written screening questions.

2.       Assessment: Video Assessment

3.       Final Interview: Interview with the Founder.

Candidates will receive updates at each stage.