HR Administrative Assistant

Job DetailsJob Location: NEWPORT BEACH, CA 92660Salary Range: $20.00 - $27.00 HourlyExante360, Inc., is looking for an HR Administrative Assistant that wants to join us on our bold initiative of “improving lives through relations, by connecting people to solutions.” Role The HR Administrative Assistant supports the day-to-day operations of the People and Culture department, ensuring smooth processes and positive associate experiences. This role is responsible for handling administrative tasks, maintaining associate records, coordinating recruitment efforts, onboarding, and assisting with HR compliance. The HR Administrative Assistant serves as a point of contact for associate inquiries and management regarding HR related topics. What You’ll Do Maintain and update associate records in HRIS, internal trackers, and personnel files. Assist with full-cycle recruitment, including posting jobs, screening resumes, scheduling interviews, and communicating with candidates. Onboard new associates by preparing new hire paperwork, conducting orientations, and coordinating training sessions. Ensure compliance with both Federal and State employment laws through internal audits. Assist with conducting associate and manager training on HR policies and systems. Assist with associate benefit enrollments, changes, and questions. Support associate engagement initiatives and company events. Respond to associate questions regarding HR policies, procedures, and programs. Provide general administrative support to the People and Culture team as needed. Manage weekly company merchandise shipments, including in-person inventory tracking, packaging, and ensuring timely delivery. Other duties as assigned. Key Skills and Abilities Necessary Ability to handle confidential information and sensitive material with discretion. Sense of responsibility, customer service, excellence, and versatility. Ability to work in a fast-paced, dynamic, and collaborative environment. Must be able to handle multiple concurrent assignments. Excellent written and verbal communication skills. Strong attention to detail. Education/Experience Requirements Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience). 1-3 years of administrative experience required. General knowledge of federal and state legal requirements and human resources practices preferred. Familiarity with large language models (LLMs) and the use of AI tools to assist with HR-related tasks. Experience with Microsoft 365. Valid driver’s license required; must have reliable transportation to meet job-related travel requirements. What We Offer We believe that the culture of the company, work environment, and job responsibilities present a unique working atmosphere in which you will thrive. We trust people to own their work, make smart decisions, and use the freedom they’re given to deliver exceptional results. We uphold superior customer service, strive for excellence, embrace versatility, and take responsibility in everything we do. Join a growing team that’s shaping an exciting, fast-evolving industry and pushing the boundaries of what’s possible! We’re proud to offer an experience that not only makes work more enjoyable, but also empowers you to grow, stay energized, and feel supported every step of the way. Remote work environment built on intentional connection Professional growth through prioritizing your continued education goals Robust benefit package to support wellness and work life balance Who We Are Exante360, Inc. is an industry leading technology design and consulting company that specializes in Information and Communications Technology (ICT) and Security systems, also called low-voltage systems. Guided by our Core Values, our certified design professionals provide design and specification of telecommunications and data network cabling infrastructure, wireless (Wi-Fi, DAS, ERCES), electronic security systems (access control, video surveillance, intrusion detection, security communications), audiovisual systems, nurse call and other clinical communications systems, fire alarm, and more. Since our founding in 2013, our company has successfully completed thousands of technology design projects in various market sectors including healthcare, education, data centers, critical infrastructure, corporate, government, biotech, and transportation. Our services include project management and construction administration to ensure that our projects effectively produce Intended Results. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Professional development assistance Referral program Vision insurance Long Term Disability Insurance Work Location: Remote in North San Diego County Qualifications