Provide back-end administrative support and project coordination for a real estate professional. Manage client communications, update CRM systems, and handle follow-ups with agents and vendors.
IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
JOB INFO |
Job Title | Executive VA – Real Estate Support |
JobID | DAVGOL1R |
Industry | Real Estate |
Location | LATAM and South Africa |
Status | Full Time |
Work Schedule | Monday to Friday, 8:30 AM – 4:30 PM EST |
Pay rate | $6 - $7/hour |
Target Start | ASAP |
JOB DETAILS |
About the Client
The client is a real estate professional dedicated to delivering a high-touch client experience while growing a dynamic and results-driven business. With a strong focus on operational excellence and client care, the business leverages systems and virtual support to optimize performance and scale sustainably. The client is hiring through Inside Out Hiring, a trusted partner in building top-tier remote teams. About the Role
We are seeking a proactive Executive Administrative Virtual Assistant with real estate experience to provide vital back-office support and client communication. The ideal candidate is detail-oriented, communicates exceptionally well, and can manage tasks independently in a fast-paced environment.
Key Responsibilities - Provide back-end administrative support and project coordination
- Manage and respond to emails and client communications professionally
- Handle follow-ups with clients, agents, and vendors
- Maintain and update the CRM system (preferably Follow-Up Boss)
- Assist with scheduling, document management, and task tracking
- Coordinate tasks between the real estate team and external partners
- Support lead generation and appointment setting as needed (nice to have)
- Contribute to marketing tasks such as email campaigns or social posts (optional)
Ideal Candidate Profile - Strong written and spoken English – clear, confident, and professional
- Experienced in the real estate industry – understands terminology, timelines, and client expectations
- Keen to using AI tools
- Proficient with CRMs – Follow-Up Boss experience is a plus but not required
- Self-starter with high initiative – takes ownership and completes tasks with minimal supervision
- Organized and detail-oriented – capable of managing multiple priorities
- Flexible and growth-oriented – open to training, feedback, and evolving responsibilities
- Good technology and AI knowledge and how it applies to real estate brokerage and sales
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