Executive Assistant to the CEO and President

The Patrick J. McGovern Foundation (PJMF) is a philanthropic organization dedicated to advancing artificial intelligence and data science solutions to create a thriving, equitable, and sustainable future for all. PJMF works in partnership with public, private, and social institutions to drive progress on our most pressing challenges, including digital health, climate change, broad digital access, and data maturity in the social sector.

The Executive Assistant supports both the CEO and the President (“the principals”) across all aspects of their portfolios.  In this role, you will be actively engaged across the entire organization and with key external partners and stakeholders, serving as a trusted liaison and managing a diverse range of administrative duties. The ideal candidate is a detail-oriented self-starter with prior experience supporting high-level executives in dynamic, high-energy, high-growth environments. The Executive Assistant will be deeply committed to PJMF’s purpose to create a thriving, equitable, and sustainable future for all through the advancement of AI and data solutions.

How You’ll Make an Impact:

• Daily Workflow Management: Maintain an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects and stakeholders. Manage high-volume internal and external information flows from multiple sources, quickly organizing and accessing information as needed. 

• Communication Management: Edit and prepare written memoranda, talking points, letters, and other communications on behalf of the principals. Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes as requested. Assist with reviewing presentations and reports as requested.

• Briefing Materials: Organize and consolidate high-quality briefing materials for meetings and public appearances, ensuring the principal is well-prepared and informed for all engagements.

• Scheduling: Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements.

• Travel Coordination: Coordinate high-volume travel arrangements (domestic and international) and logistics for meetings and conferences, including flights, hotels, transportation, and expense reporting. Ensure all travel plans are seamlessly executed and aligned to the principals’ schedules.

• Event Planning: Occasionally assist with planning and organizing internal and external meetings involving the principals, coordinating with various stakeholders to ensure all details are managed, and expectations are met.

• Confidential Information: Handle sensitive, complex, and confidential information with the utmost professionalism and discretion to ensure the security and integrity of all communications.

What we offer:  The starting salary range for this role is $75,000 - $90,000. Starting salaries are typically placed in the lower half of the range, with flexibility based on the experience you bring. Beyond career-defining work, we offer a comprehensive benefits package to support you along the way: 

• Health Coverage – Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents. HSA/FSA plans, life insurance, and short- and long-term disability coverage

• Long-term Rewards – 401(k) retirement plan with generous matching up to 6% of annual pay, plus an additional discretionary match at the end of year

• Flexible PTO – Flexible paid time off, which allows team members to take the time they need for vacation or illness so they can return to work able to contribute fully to our mission. The foundation recognizes 11 paid national holidays per year and may also announce closure for local, regional, or state holidays

• Remote Work Environment - Ability to work 100% remotely, but not alone - with mature, socially minded professionals. Remote work stipend to support remote working needs. 

• Wellness Support – Access to Ginger, Headspace, and SmartSpend Plus, along with financial well-being providers

• Parental Leave – Up to 6 months of gender-neutral paid leave for parents and caregivers when they have a new addition to their families

• Learning Reimbursements – Foundation policy encouraging employees to explore development opportunities such as peer learning, internal training, and external activities; savings on student loans (available via insurance provider)

• Philanthropic Gift Matching – opportunity for team members to support vulnerable communities, reflecting PJMF’s commitment to social impact

PJMF is committed to fair and transparent compensation practices. Our salary ranges are informed by market data from peer organizations in our sector. Starting salaries are typically placed in the lower half of the range.  Because salary ranges are small and the internal parity review is thorough, offers are firm.

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The Patrick J. McGovern Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard or preference to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

It is important to us that our hiring process is accessible to everyone. If you require accommodations to participate in the interview process, please let us know when you apply.