Executive Assistant - Specialty Insurance

KEY RESPONSIBILITIES: 

Following is a summary of the essential functions for this job.  Other duties may be performed, both major and minor, which are not mentioned below.  Specific activities may change from time to time.   

​​• Prepare, process, and maintain correspondence, reports, and records in accordance with established procedures. 
• Manage calendars, schedule meetings, and coordinate travel arrangements for team members. 
• Respond to internal and external inquiries, resolving routine issues or escalating as appropriate. 
• Maintain office filing systems, including both physical and electronic records, ensuring accuracy and confidentiality. 
• Assist with data entry, document verification, and updating various databases or systems. 
• Support event planning activities such as logistics, materials preparation, and follow-up. 
• Monitor and order office supplies to ensure availability and cost-efficiency.​ 

EDUCATION AND EXPERIENCE 

The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

​​• High school diploma or equivalent is required. 
• Minimum of 2–3 years of administrative or clerical experience. 
• Experience with Microsoft Office Suite and basic office equipment operation. 
• Exposure to scheduling tools and enterprise systems is preferred.​ 

CERTIFICATIONS / LICENSES / REGISTRATIONS 

​​• No specific certifications, licenses, or registrations are required.​ 

FUNCTIONAL SKILLS 

​​• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook. 
• Strong organizational skills and attention to detail. 
• Effective verbal and written communication abilities. 
• Ability to prioritize tasks and manage time effectively. 
• Demonstrated problem-solving and customer service skills. 
• Familiarity with database systems and document management tools.​