Executive Assistant / Lead Generation Virtual Assistant

Executive Assistant / Lead Generation Virtual Assistant

Employment

Part-Time

10 Hours per Week (minimum)

Potential to increase.

Business address: United States

Role Summary

We are seeking a proactive Executive Assistant & Lead Generation Virtual Assistant to support a communication coach, keynote speaker, and leadership consultant.

This role combines executive assistance, CRM management, business development support, and outbound prospecting.

The ideal candidate is highly organized, an excellent communicator, proactive, and comfortable researching and initiating outreach to generate speaking engagements, coaching opportunities, and corporate partnerships.

Responsibilities

Executive Support

• Email management
  
• Calendar management
  
• Schedule coaching sessions
  
• Schedule corporate meetings
  
• Organize client information
  
• Maintain Google Drive
  
• Administrative support
  
• General business support
  

 Client Management

• Organize client records
  
• Follow up with prospective clients
  
• Track inquiries
  
• Maintain client database
  
• Update CRM
  
• Send follow-up emails
  
• Coordinate meetings
  

Lead Generation

Research:

• Companies
  
• Organizations
  
• Conferences
  
• Associations
  
• Universities
  
• Nonprofits
  

Identify opportunities for:

• Keynote speaking
  
• Leadership training
  
• Workshops
  
• Corporate communication training
  

LinkedIn Outreach

• Prospect ideal clients
  
• Send connection requests
  
• Personalized outreach
  
• Follow-up messaging
  
• Appointment booking
  
• Relationship nurturing
  

CRM

Maintain CRM

Update contacts

Manage pipelines

Email campaigns

Contact segmentation

Research

Research:

• Speaking calls
  
• Conferences
  
• RFP opportunities
  
• Corporate training opportunities
  

Process Development

Help build systems from scratch

Improve workflows

Document SOPs

Required Skills

Excellent written English

Excellent grammar

Professional communication

Highly organized

Self-starter

Critical thinker

Attention to detail

Research skills

Relationship building

Lead generation

Appointment setting

CRM experience

Google Workspace

Canva

LinkedIn

Preferred Experience

HubSpot or similar CRM

Email marketing

Sales outreach

Business Development

Executive Assistance

Training Industry

Coaching Industry

Professional Services

Personality

Professional

Friendly

Proactive

Reliable

Independent

Positive attitude

Confident communicator

Software

Google Workspace

LinkedIn

Canva

CRM (Sandbox or similar)

WhatsApp

Email

Working Style

Flexible working hours

Must overlap occasionally with US Eastern Time

Weekly meetings

Communicate through:

• Email
  
• WhatsApp
  

Success Metrics

Consistent outreach

Booked speaking opportunities

Booked coaching consultations

Updated CRM

Well-managed calendar

Improved client follow-up

Important Client Preferences

✅ Excellent English communication

✅ Strong writing skills

✅ Canva proficiency

✅ Familiar with LinkedIn

✅ Comfortable learning Sandbox CRM

✅ Flexible work schedule

✅ Available for meetings during US Eastern Time

✅ Comfortable building systems from scratch

✅ Doesn't want complicated project management software

Prefers:

• Email
  
• WhatsApp
  
• Google Drive