Executive Assistant for the CEO

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the Founder. This role is critical to ensuring the smooth execution of daily operations, managing high-level priorities, and enabling the Founder to focus on strategic initiatives.

The ideal candidate thrives in a fast-paced environment, maintains strict confidentiality, and demonstrates strong communication, problem-solving, and organizational skills.

Key Responsibilities:

Executive Support & Coordination

• Serve as the primary point of contact between the Founder and internal/external stakeholders
• Manage complex calendars, including scheduling meetings, calls, travel, and appearances
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Founder
• Prepare agendas, briefing materials, and follow-ups for meetings
• Ensure the Founder is fully prepared for all meetings and key commitments

Administrative & Office Management

• Draft, proofread, and format legal and business documents
• Prepare reports, presentations, and executive summaries
• Maintain organized documentation and filing systems
• Assist with developing, updating, and implementing SOPs
• Support day-to-day operational efficiency across departments

Client & Case Management Support

• Coordinate meetings between attorneys, clients, and external parties
• Handle confidential and sensitive case-related information with discretion
• Ensure accurate documentation of client communications

Project & Event Management

• Coordinate firm-wide events, workshops, and networking engagements
• Manage logistics for travel, meetings, and internal activities
• Support outreach and marketing initiatives (contact lists, coordination, follow-ups)

Technology & Process Optimization

• Utilize legal and business software (e.g., Filevine, CRM tools) to improve workflow
• Support implementation of systems, tools, and process improvements
• Maintain and optimize digital organization and workflows

Requirements

• 2+ years of experience as an Executive Assistant or in a similar high-level administrative role
• Experience supporting C-level executives or founders preferred
• Strong organizational and time-management skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in Microsoft Office, Google Workspace, and CRM/tools
• Ability to work in a fast-paced, dynamic environment

Preferred Qualifications

• Experience in a law firm or professional services environment
• Familiarity with legal processes (intake, case management, documentation)
• Project management or operations experience
• Bilingual is a plus (English/Arabic or English/Spanish)

Salary rate: $6 USD per hour, depending on experience, for a 40-hour workweek.