Executive Assistant - EMEA - Remote

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

What does the Executive Assistant do at Worldwide

The Executive Assistant is responsible for supporting Internal Medicine Team and the BU Head

What you will do

• Provide a high level of customer service to a BU Head in an Internal Medicine business unit
• Wide-ranging support to a BU Head in the business, understanding their needs and providing assistance as required
• Travel arrangements and detailed trip itineraries involving flights, hotels and ground transport (this will include domestic and international travel which may require visas)
• Scheduling meetings in the U.S and abroad, taking into consideration the time zones involved in meetings with global attendees.
• Effective relationships with their colleagues across the globe, using their strong interpersonal skills
• Correspondence, papers, and publications using MS Word, MS PowerPoint, and other MS Office applications that have been composed, proofread and edited
• Discretion with all confidential and sensitive matters at all times
• Complex and proactive calendar management, including arranging meetings with direct reports and regular leadership meetings
• Management of SharePoint calendars, ensuring that events are entered promptly by themselves and colleagues
• Organization of off-site meetings and conference attendances for BU Head and IM Team
• Understanding the diverse and complex travel arrangements of BU Head that are being supported
• Effectively managing the complexity of calendar and meeting requirements and adjusting to rapidly changing priorities and conditions
• Administrative support for the Internal Medicine Business Unit including tracking of compliance

What you will bring to the role

• Ability to prioritize, organize, and be flexible where needed with close attention to detail
• Strong interpersonal skills to engage, develop and maintain effective relationships with BU Heads, colleagues and external/internal customers
• Ability and enjoyment of working on a wide range of tasks and projects simultaneously
• Confidence and ability to address and escalate challenging situations in an effective and rapport-building manner
• Sound knowledge of MS Office products and an ability to learn and adapt to new technology and systems

Your experience

• 2-4 years office/business experience working as an executive assistant.
• 5+ years office/business experience.
• Experienced with Microsoft Office applications with the ability to generate products that are suitable for internal and external use. Knowledge of Microsoft Teams is a plus.
• Ability to anticipate needs and priorities as these needs change.
• Excellent critical thinking skills and problem-solving abilities.
• Extensive familiarity with travel planning applications. Knowledge of Concur would be a plus.

We love knowing that someone is going to have a better life because of the work we do. 

To view our other roles, check out our careers page at Discover a world of difference at Worldwide! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.