Executive Assistant

Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa (EMEA), and the Asia Pacific Japan (APJ) region. 

Our award-winning Cloud HCM platform offers a unified solution database and continuous calculation engine, driving efficiency, productivity and compliance for the global workforce.

Our brand promise - Makes Work Life Better™ - Reflects our commitment to employees, customers, partners and communities globally. 

About the opportunity

Location: Canada – Flexible. Preference is for candidates located in the Eastern Time Zone.

Dayforce is searching for an experienced, dependable, and business-oriented Executive Assistant to support a group of leaders in our sales organization. This role will be responsible for performing several administrative, operational, and strategic duties. The ideal candidate is highly self-motivated, professional, and should be a seasoned executive assistant with deep experience interacting with senior executives and their networks across the board.

Dayforce combines the excitement of a startup environment with the growth opportunities of a large organization. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment. We provide our employees with comprehensive benefits for various life circumstances and needs, great opportunities for career development, and a balanced lifestyle to achieve personal and professional success.

** This posting represents an ongoing opportunity within our organization. While there may not be an active vacancy at this time, we encourage interested candidates to apply.**

What you’ll get to do

• Strategically manage and plan the executive’s day-to-day activities, including calendaring, meetings, appointments, and other commitments, and ensure the most efficient use of time.
• Oversee all travel arrangements and logistics, which may include booking flights, car transfers, and hotel accommodation.
• Coordinate all meetings and conference calls as well as provide the required background information, which includes detailed travel itineraries, schedules, and briefing documents.
• Proactively bring ideas and best practices forward to optimize operations and processes; encouraged to be active in team meetings.
• Coordinate and manage special projects, team meetings, or events with a keen focus on the details, including agenda management, setting targeted outcomes, and sending follow-up minutes and action items as appropriate.
• Uphold a strict level of confidentiality.

Skills and experience we value

• 5+ years of experience working as an Executive Assistant supporting senior-level executives, preferably in a global technology, professional services environment and/or supporting sales executives.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to excel in a fast-paced, dynamic environment.
• Ability to work with cross-functional groups, of varying levels of seniority, within and outside the organization.
• Excellent time management, thoughtful decision-making, organizational, and problem-solving skills, and ability to effectively vet requests for the executive’s time.
• Proficiency with managing multiple projects and tight deadlines.
• Strong business-to-business communication and writing skills.
• Organized with keen attention to detail and ability to manage complex tasks.
• Highly motivated and able to work independently.
• Ability to exercise discretion, tact, and professionalism always.
• Ability to provide a thoughtful, calm approach.
• Strong business acumen and understanding of business priorities.
• Manage project-based timelines and prioritize action items.
• Proven ability to be a valued and trusted business partner.
• Professional management of internal and external stakeholders.
• Proactively share ideas and best practices to improve process and resource optimization.
• Ability to operate with a sense of urgency.

What would make you stand out

• Experience in the technology or software industry an asset.