Executive Assistant

The Executive Assistant supports senior leaders at Goodway Group, including GM and C-suite executives, while owning day-to-day office management for assigned teams and locations. This high-visibility, high-trust role requires independent judgment, anticipating needs, and connecting priorities across stakeholders and workstreams -- not waiting for detailed instructions.

Success means taking a task or partial information and running it to completion with minimal oversight, escalating only when judgment genuinely requires it.

What You Will Do

Strategic Partnership & Executive Support

• Own calendar management for multiple senior leaders, proactively resolving conflicts across stakeholders and time zones.
• Prepare meeting agendas and materials by synthesizing inputs from multiple sources.
• Attend key meetings to capture notes, document decisions, and independently track action items to completion.
• Partner with senior leadership, program management, and sales, retaining context so nothing is duplicated or dropped.
• Coordinate client follow-up and internal prep sessions, anticipating what sales and account teams need.
• Manage expense report submission and compliance, flagging discrepancies proactively.

Travel Booking and Coordination

• Manage end-to-end travel booking and coordination, resolving disruptions independently.
• Coordinate client-funded and company-funded travel with program management and finance.
• Provide monthly reporting on client-billed travel and expenses.
• Proactively plan travel for conferences, offsites, and summits to control costs.

Event and Office Management

• Plan team events, leadership offsites, and internal meetings, including venues, AV, and on-site logistics.
• Coordinate travel and logistics for group summits and cross-functional events.
• Manage office/coworking needs: contract renewals, access administration, space coordination across U.S. locations.
• Arrange shared workspace bookings for client delivery and coordinate recharging with program management and finance.

What You Bring

Experience

• 4+ years supporting senior leaders (VP, GM, or C-suite) in a professional services, agency, or corporate environment.
• Track record supporting multiple executives simultaneously in a fast-paced environment.
• Experience coordinating complex travel, meetings, and events end-to-end with minimal supervision.
• Familiarity with expense reporting and financial processes, including client-billed tracking.

Judgment and Ownership

• Proven ability to run incomplete instructions to completion using sound judgment, not default escalation.
• Retains and builds on context across meetings and time.
• Strong business acumen: connects tactical work to the leader's broader priorities.
• Comfortable making a reasonable call under ambiguity, then communicating the decision.
• Professional discretion with confidential information.

Core Skills

• Strong organizational skills managing multiple leaders, tasks, and deadlines.
• Clear, confident communication with senior leaders and clients.
• Fluency with calendars, scheduling tools, video conferencing, and office technology.
• High attention to detail and reliability under pressure.

Note on interview process: The interview process will include a scenario or work-sample exercise testing judgment under ambiguity.

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