Executive Assistant

This is a remote position.

• Provide comprehensive administrative support to C-suite executives.
  
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  
• Handle email management, prioritize communications, and draft correspondence as needed.
  
• Coordinate internal and external meetings, ensuring all logistics are in place.
  
• Organize documents, reports, presentations, and other executive materials.
  
• Maintain and update CRM records, preferably using HubSpot (or a similar CRM platform).
  
• Track action items, follow up on deadlines, and ensure timely completion of tasks.
  
• Assist with special projects and perform additional administrative duties as required.
  
  

Requirements

• Proven experience supporting C-suite executives as an Executive Assistant or in a similar high-level administrative role.
  
• Strong organizational and time management skills with exceptional attention to detail.
  
• Experience using HubSpot CRM is a MUST HAVE. Candidates with equivalent CRM experience are also encouraged to apply.
  
• Excellent written and verbal English communication skills.
  
• Ability to handle sensitive and confidential information with discretion.
  
• Proficient in Microsoft Office and/or Google Workspace.
  
• Self-motivated, proactive, resourceful, and capable of working independently in a remote environment.
  

• Previous experience supporting executives in a fast-paced or growing organization.
  
• Experience in providing assistance to c-level executive in the healthcare and/or legal industry
  
• Strong problem-solving skills with the ability to anticipate executive needs.
  
• Experience coordinating multiple priorities while maintaining a high level of accuracy.