Executive Assistant

Hey, glad you're here 👋

We know job hunting can feel a little overwhelming, endless tabs, endless job descriptions, and trying to figure out whether a company is actually the right fit (not just whether you fit the role).

So we’ll keep this simple. Here's a look at the role, the team, and the impact you'll have at Hupo. If what you read gets you excited, we'd love to meet you!

About Hupo

We are an AI-native start-up building sales enablement products in the banking, financial services, and insurance industry; already trusted by dozens of enterprise customers (including Fortune 500 companies).

Role at a Glance

👔 Title: Executive Assistant
🤝 Team: Operations
📔 Employment Type: Full-time
📍 Location: APAC, Remote

What You'll Do

• Must be very autonomous and great at problem solving

• Coordinate calendar scheduling across multiple time zones

• Own travel logistics, including flights, accommodation, and real-time troubleshooting

• Manage personal assistant oriented tasks (restaurant booking, insurance claims, etc.)

• Triage email communications with clients and external parties

• Proactively take on ambiguous operational challenges

• Adapt to a flexible, non-traditional schedule to align with the founder’s location and global business needs

• Relay and track travel expenses for the team and vendor payments

What We're Looking For

• 3+ years of experience for a global and VC-backed startup as an executive assistant or chief of staff for a founder

• Proven track record in executive assistance, operations management, and versatile problem solving

• Moves quickly, proactively and has a team-building oriented attitude

• Must be a digital native and very familiar with a variety of SaaS tools (Microsoft, Google Workspace, Zoom, Claude, etc.)

• Highly organized and proactive in communication

• 100% fluency in written and verbal English

• Must be available 8 AM to 6 PM SGT. Evening hours may be needed based on founder's travel scheduling.