Executive Assistant
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AI Summary
The Executive Assistant will manage daily operations, including email correspondence, financial documentation, and travel expense reporting. They will also assist with client proposals, marketing materials, and general administrative research to support the founder.
Executive Assistant
A Switzerland-based pediatric rehabilitation center is seeking an Executive Assistant to support the founder with day-to-day operations.
Part-time: 20 hours per week (with potential to grow to full-time)
Remote: Fully remote, CET working hours
Engagement Type: Independent Contractor
Monthly Rate: $600-800 (based on a 20-hour workweek; flexible depending on experience)
What You'll Be Doing:
A Switzerland-based pediatric rehabilitation center is seeking an Executive Assistant to support the founder with day-to-day operations.
Part-time: 20 hours per week (with potential to grow to full-time)
Remote: Fully remote, CET working hours
Engagement Type: Independent Contractor
Monthly Rate: $600-800 (based on a 20-hour workweek; flexible depending on experience)
What You'll Be Doing:
- Manage and organize email inboxes and incoming communications across multiple channels
- Support the preparation and organization of receipts and financial documents for bookkeeping
- Prepare travel expense reports and documentation using Expensify
- Assist with invoice matching and basic financial administration tasks
- Prepare client proposals and supporting documentation
- Create and maintain templates (e.g., sponsorship, proposals, Google Docs templates)
- Support coordination of occasional events and sponsorship-related activities
- Assist with outreach and communication with professional contacts (e.g., physicians)
- Conduct research and provide support for general operational tasks as needed
- Assist in drafting written content, including blog posts and website copy
- Support the creation of marketing materials such as brochures, presentations, and branded documents
- Document internal processes and help maintain organized, accessible knowledge resources
- Proactively follow up on tasks, deadlines, and commitments, and provide reminders to leadership when needed
- With 3–6+ years of experience supporting executives, founders, or leadership teams
- Excellent written and spoken English
- Strong organizational skills with a structured, detail-oriented approach
- High digital proficiency, including cloud-based tools and Google Workspace (Gmail, Docs, Drive, etc.)
- Ability to work independently, manage multiple priorities, and stay proactive
- Strong ownership mindset with the ability to anticipate needs and follow through reliably
- German language skills
- Experience with tools such as Expensify, Superchat, or Zanda
- Experience in marketing, copywriting, or client communication support
- Initial Interview
- Client Interview
- Offer and Onboarding
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