The Executive Administrative Assistant will support the Vice President of Care Management by managing daily operations, documentation, and project tracking. Responsibilities include coordinating schedules, handling expense reports, managing inventory, and providing administrative support for team meetings and events.
Executive Administrative Assistant
Meta Care | Care Management Division Reports to: Vice President of Care Management Type: Part-Time (20 hours/week) Location: Arizona (must be available during MST time zone)
Role Overview The Care Management division at Meta Care is seeking a sharp, detail oriented, accountable, and highly organized Administrative Assistant to support our Vice President of Care Management and the Care Management Team. This role ensures smooth daily operations, accurate documentation and timely follow-through across multiple projects to provide essential structured assistance to our Care Management Team in support of our mission to deliver excellent care management for members across our network.
Key Responsibilities
Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions lists.
File & record management - Organize, maintain, and update documentation with strong attention to detail
Project tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projects
Confidential information handling - Maintain confidentiality of sensitive clergy care and personnel matters.
Report & spreadsheet creation – Prepare reports and data spreadsheets as needed.
Documentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides current
Expense report coordination – submit, process and track expense reports
Onboarding support - Manage and track initial new employee onboarding tasks
Inventory Oversight – Track and manage care manager inventory through Meta Shop
Media management – Assist with staff headshots, team photos, and video testimonia
Event & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)
Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itineraries
Daily communications – Provide written updates and communications as requested
Special Projects – assist with special projects as they arise
Who We're Looking For
Proven administrative or executive support experience
Exceptional organizational skills, the ability to multitask and pivot priorities in real time
Strong written and verbal communication skills
High accountability, follow-through, and ownership of tasks from start to finish
Discretion and sound judgment when handling confidential information
Ability to work independently with minimal supervision
Proficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)
Alignment with and respect for Meta Care’s mission and values
Compensation & Schedule
Schedule: 20 hours per week
Compensation: $22-23 / hour
Availability This position is available immediately. If this opportunity resonates with you, please submit your application to: REC@metacareusa.com
Equal Employment Opportunity: Meta Care Inc. is proud to be an equal-opportunity employer. All qualified applicants are encouraged to apply.
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