Executive & Administrative Assistant

Floowi connects top LATAM professionals with leading U.S. companies through remote talent solutions. Our mission is to make LATAM the world's premier hub for growth and excellence.

🌟 About our Client:
A boutique mission-driven marketing and creative services agency that partners with cause-oriented organizations through retained and project-based engagements. Their service offering spans strategic planning, email marketing, social media management, fundraising, branding, and web development, with a focus on building long-term relationships with purpose-led clients across multiple operating entities.

✍ Short Description:
This role supports the owner of a three-business operation encompassing design, marketing, and client services. The Executive & Administrative Assistant will serve as a trusted operational partner, managing communications, calendars, digital workflows, and administrative processes across all entities.

🌎 Location: 100% Remote (LATAM only)
🗣 Language Requirements: Advanced English (C1+)
⏰ Schedule: Part-time / Full-time; hours aligned with CST
😀 Start Date: ASAP

💰 Compensation & Benefits:
Competitive salary in USD
Remote-first flexibility. Work from anywhere.
A monthly flexible benefits budget, in addition to your salary.
PTO and paid U.S. holidays

💼 Responsibilities:

• Manage and prioritize multiple email inboxes across business and personal accounts, monitor incoming communications, and draft responses as needed.

• Coordinate calendars, schedule meetings, manage invitations, and ensure deadlines and appointments are accurately tracked across multiple business entities.

• Organize and maintain digital files, documentation, and project priorities using Google Workspace.

• Support administrative reporting, data entry, document preparation, and process documentation to improve operational efficiency.

• Assist with invoicing, invoice tracking, and routine operational and vendor follow-ups.

• Handle personal scheduling and administrative coordination, including appointments and family-related logistics.

💡 Qualifications:

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or equivalent role.

• Demonstrated ability to manage executive calendars, email inboxes, and multi-entity operational schedules.

• Strong written and verbal English communication skills.

• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets); experience with at least one task management or productivity platform.

• High attention to detail, strong follow-through, and the ability to work independently and proactively.

• Comfortable handling confidential business and personal information with discretion.

• Prior experience supporting founders or executives across multiple business environments is strongly preferred.

📩 If you meet the experience outlined above, we'd love to hear from you.