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About the Job

We're seeking a detail-oriented and organized Events Auditing Associate to join our Finance & Accounting team! In this role, you'll support the billing and financial closeout process for familiarization (FAM) programs, as well as supplier referral invoicing. You'll also work closely with territory Events Auditors to prepare billing documentation, review program financials, and ensure accurate and timely program closeouts.

The ideal candidate enjoys working with numbers, has a strong attention to detail, and is comfortable managing multiple priorities. You'll collaborate with Event Managers, Sales Managers, Accounting, and other internal teams to track outstanding items, resolve discrepancies, and keep program financial records organized and up to date.

What You'll Be Doing

Program Reporting & Tracking

• Maintain and update the master program closeout report throughout the day as changes are received, including new programs, outstanding items, invoices sent, and completed closeouts.

• Utilize the master program closeout report to track familiarization program and supplier referral invoices sent to clients and suppliers throughout the closeout process.

• Ensure program closeout reports and tracking documentation remain accurate and up to date.

Financial Reconciliation & Program Closeouts

• Retrieve program ledger reports from financial systems as needed.

• Review program closeout documentation against program ledgers to verify accuracy and identify discrepancies.

• Identify and verify charges not reflected in the program ledger, including outstanding payment requests and expenses recorded in financial systems.

• Document and flag outstanding items, discrepancies, and additional information needed to complete program closeouts.

• Partner with Event Managers to obtain missing information and resolve outstanding items.

• Collaborate with Accounting regarding discrepancies and necessary corrections identified within financial and payment systems.

• Document findings and communicate outstanding items to the appropriate team members throughout the closeout process.

• Assist territory Events Auditors with preparing final billing statements and completing closeouts for revenue-based programs as needed.

Supplier Referrals

• Partner with Sales Managers to verify supplier referral invoice amounts.

• Update supplier referral records once invoices are received from Accounting.

• Update invoice statuses and mark supplier referrals as closed and invoiced once invoices are entered into the system.

• Help ensure supplier referral records and invoicing documentation are accurate and complete.

About You

We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice-to-haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.

Nice-to-haves:

• Previous experience in administrative support, billing, bookkeeping, or a related role preferred, but not required.

• Experience in a destination management company (DMC), venue, wedding, hotel, or events environment is a plus.

• Basic proficiency in Microsoft Excel and comfort working with spreadsheets and financial information.

• Strong attention to detail and organizational skills.

• Ability to review financial information, identify discrepancies, and track outstanding items.

• Strong communication skills and the ability to collaborate with multiple departments.

• Ability to manage multiple tasks, prioritize responsibilities, and consistently meet deadlines.

• Experience with Salesforce, Sage Intacct, or Corpay is a plus.

What Success Looks Like

• Accurate & Timely Closeouts: Assigned billing and program closeouts are completed accurately and within established deadlines.

• Organized Reporting: Program reports, tracking documents, and supporting financial documentation are consistently maintained and up to date.

• Proactive Follow-Through: Outstanding items and discrepancies are identified, documented, and followed up on to keep closeouts moving forward.

• Effective Collaboration: Internal partners receive clear communication and timely support to resolve missing information and financial discrepancies.

• Initiative & Accountability: Demonstrates initiative in problem-solving, meets performance expectations, and takes ownership of assigned responsibilities.

• Commitment to Access: Consistently demonstrates Access values and completes required training and certifications.

Why Access?

We’re a women-owned, award-winning destination management company with teams in cities coast to coast. For 50+ years, we’ve been producing high-impact events and experiences for global brands—and we’re just getting started.

CULTURE & EXTRAS

• Certified as a Great Place to Work – 3 years in a row and counting!

• 55+ years in the industry!

• Women-owned and women-led

• Fun, creative, and supportive culture

• Focus on recognition and employee value – including annual and quarterly awards

• Paid day off to serve your local community

• Annual all-company retreat to connect, learn, and have fun together

• Annual qualifier-based incentive trip for top performers (certain departments eligible)

• Regional team outings

• Monthly companywide meetings to connect, learn, and celebrate wins

• Paid Sabbatical leave after 7 years of service!

COMPENSATION

• Highly competitive total compensation, including strong base salary and quarterly bonuses

• Very strong performance-based quarterly commission plans

• 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately)

• Monthly cell phone stipend

WORK LIFE BALANCE

• Flexible schedule opportunities

• Generous PTO

• Sick days

• 9 full holidays

• 5 half days off prior to holidays to unplug early

• 2 floating holidays off to be used on holidays of your choice

• ½ day Fridays in July & August (based on achievement of goals)

HEALTH, WELLNESS, AND FAMILY

• Extensive menu of health plans to choose from

• Paid parental leave

• Pet insurance program

• Employee Assistance Plan (EAP)

PROFESSIONAL DEVELOPMENT

• Mentorship program

• “Masterclasses” in industry/department-specific topics

• State-of-the-art technology platforms and tools – including training

• Annual and monthly meeting content that focuses on professional development

Ready to ACCESS your next big opportunity? Apply today!

Access is committed to building a diverse and inclusive team. We are a proud Equal Opportunity Employer and prohibit discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the application or interview process. If you need assistance or an accommodation due to a disability, you may contact us at careers@accessdmc.com.