Event Coordinator

Position Summary

AUIB is seeking an organized and enthusiastic Event Coordinator to support the successful planning and execution of a wide range of university events that enhance student engagement and strengthen the institution's brand. Working closely with university departments, leadership, vendors, and external partners, the Event Coordinator will manage event logistics, budgets, guest experience, and on-site operations while ensuring every event is delivered professionally and aligns with AUIB's mission, values, and commitment to excellence. This role is ideal for a proactive professional who thrives in a fast-paced environment and enjoys creating exceptional event experiences.

Key Responsibilities

1. Plan and Coordinate Events: Organize academic, cultural, and institutional events from concept through execution.
2. Manage Event Logistics: Coordinate vendors, catering, audiovisual services, venue setup, budgets, and timelines.
3. Collaborate with Stakeholders: Work closely with university departments, leadership, and external partners to deliver successful events.
4. Support Guest Experience: Welcome VIPs and guests while ensuring professional hospitality and smooth event operations.
5. Evaluate and Improve Events: Collect feedback, prepare reports, and recommend improvements for future events.

Ideal Candidate Profile

1. Excellent organizational and multitasking skills.
2. Strong communication and interpersonal abilities.
3. Customer-focused with exceptional hospitality skills.
4. Proactive problem-solving and time management.
5. Ability to work effectively under pressure and meet deadlines. 

Education and Experience

• Required Education: Bachelor's degree in Event Management, Hospitality Management, Business Administration, Marketing, Communications, or a related field.
• Years of Relevant Experience: Minimum 3 years of professional experience coordinating events, preferably within higher education or institutional environments.

• Specific Skills or Expertise: 

  - Event planning and coordination.

  - Vendor and budget management.

  - Microsoft Office and reporting tools.

  - Event management software.

  - Project coordination.

• Additional Certifications: Certification in Event Management, Hospitality, or Project Management is preferred.

• Personal Attributes: 

  - Organized and dependable.

  - Service-oriented.

  - Team player.

#LI-REMOTE

Why AUIB?

Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.

Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.

Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.

A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.

A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.

Application Requirements:

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
• Identification: A valid national ID or passport is required for the application process.

Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview:

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: Provide contact details for three references who have either worked with you or supervised your work.