Corporate Project Accounting Admin

Corporate Project Accounting Admin (Remote)

Supporting Project Accounting & Project Admin Teams | AEC Industry

Aston Carter is partnering with a leading organization in the AEC space to hire a Project Accounting Coordinator to support project admins and project accounting teams across the country. This role is ideal for someone who enjoys working cross-functionally, thrives in a fast-paced, team-oriented environment, and has a strong foundation in project accounting or project administration.

Work Environment & Why This Role Stands Out

100% Remote (Monday–Friday) – Work from home with flexibility - preference for candidates located in Central or West Coast time zones

Collaborative, team-driven environment where your contributions are highly visible

Opportunity to gain hands-on exposure to project accounting operations in a dynamic AEC setting

Why Join?

This is a great opportunity to step into a highly collaborative, operationally critical role where you’ll:

Gain exposure to project accounting, billing, and systems

Partner closely with project and finance teams

Build skills that translate into long-term accounting or operations career growth

Description

Key Responsibilities

Timekeeping & Transaction Processing

Perform timecard and unitcard entry and posting

Manage Timecard Adjustments (TCA), including:

Communicating instructions to employees

Routing approvals as needed

Maintaining TCA audit documentation

Enter timecards and TCAs for employees on leave

Project & Billing Support

Support subcontractor processes, including attachments and accrual tracking

Manage the sub accrual process, including:

Maintaining tracking forms

Sending timely notification emails to Project Administrators (PAs)

Reviewing and organizing submitted documentation for accounting teams

Submit and track requests for new unit setups

Update and maintain unit cost and rate schedules

System & Data Management

Set up temporary employees and consultants in PSA (Infor)

Conduct project hygiene reviews to ensure data accuracy and completeness

Respond to and resolve Jira tickets and internal system requests

Administrative & Team Support

Maintain PA calendar on SharePoint

Provide ongoing support to PA team

Assist in troubleshooting system and process issues

Participate in calls, Teams communication, and email correspondence

Contribute to miscellaneous projects and operational initiatives as needed

Process Improvement

Contribute ideas to improve efficiency and workflow processes

Contribute to maintaining and updating standard operating procedures (SOPs)

Skills & Qualifications

1–3 years of experience in project administration/support, accounting, or a related area of work

Experience in AEC (Architecture, Engineering, Construction) industry - familiarity with timecards, billing, and project lifecycle processes

Strong proficiency in Microsoft Office including Microsoft Excel (VLOOKUPs, pivot tables, data manipulation), Outlook, & Teams

Strong organizational and multitasking abilities

Excellent communication & collaberation skills

Comfortable working in a highly interactive, team-facing role (not behind-the-scenes)

Detail-oriented with a focus on accuracy and process adherence

Adaptable, collaborative, and eager to learn and grow

Comfortable managing repetitive, process-driven tasks in a dynamic environment

Preferred Qualifications

Bachelor’s degree in Accounting, Finance, Business or related discipline preferred

Exposure to Infor PSA or similar systems

This is a Contract to Hire position based out of Boca Raton, FL.

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.