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AI Summary
The associate will manage business development workflows, including tracking professional connections, drafting follow-up messages, and maintaining CRM systems like Dubsado or HubSpot to ensure opportunities are nurtured. Key operational duties involve supporting proposal preparation, tracking invoices, monitoring procurement, and creating templates to streamline recurring studio tasks.
About the Role:
A highly organized, proactive, and detail-driven Business Operations & Growth Associate is needed to support the operational backbone, relationship management, and business development workflows of a hospitality-focused design and creative studio.
This role focuses on keeping relationships warm, follow-ups consistent, systems organized, and opportunities visible so nothing falls through the cracks.
Beyond task execution, the associate is expected to take initiative, suggest ideas, and translate high-level direction into clear actions, templates, and workflows. This role is ideal for someone who thrives in early-stage environments where systems are still evolving and who enjoys bringing structure, follow-through, and operational clarity.
Key Responsibilities: Business Development, Outreach & Relationship Management • Track professional connections including where they were met, context, and next touchpoints. • Draft and schedule thoughtful follow-up messages after meetings, conferences, and introductions using the principal’s voice. • Manage light LinkedIn outreach and follow-ups with approved messaging. • Classify relationships (warm, cold, dormant) and track next actions. • Maintain outreach logs and follow-up schedules to ensure opportunities are nurtured. • Suggest outreach approaches and follow-up systems to improve relationship development.
CRM & Pipeline Management • Build and maintain CRM systems such as Dubsado or HubSpot. • Track contact details, outreach history, last interactions, and next touchpoints. • Keep CRM data clean, organized, and easy to reference. • Provide simple visibility reports on relationship pipelines and follow-ups. • Recommend improvements to CRM structure or tracking workflows.
Studio Operations & Administrative Support • Support proposal preparation with formatting, timelines, and document organization. • Track invoices, deposits, and balances for internal visibility. • Monitor procurement status including orders, shipments, and delays. • Organize vendor quotes, approvals, and project documentation. • Maintain structured folders, trackers, and operational records. • Assist with new employee account setup when needed. • Create templates and systems that streamline recurring tasks. Marketing Support (Execution-Focused) • Repurpose content created by the principal into usable formats. • Prepare and schedule approved content for posting. • Organize captions, images, hashtags, and assets in a centralized system. • Maintain a clean archive of reusable marketing materials.
Qualifications & Ideal Traits: • Background in business operations, outreach coordination, studio management, or administrative support. • Experience managing CRM systems and relationship tracking. • Strong written communication skills for professional outreach. • Highly organized, systems-oriented, and detail-focused. • Comfortable executing in another person’s voice and direction. • Proactive, reliable, and able to translate instructions into clear execution plans. • Experience with spreadsheets, trackers, and document organization tools. • Familiarity with Canva or basic content handling is a plus.
Working Environment: • Fully remote role working closely with the studio principal. • Flexible, creative environment with evolving systems and workflows. • High autonomy with strong expectations for ownership and follow-through. • Opportunity to help build internal systems and operational processes.
Key Responsibilities: Business Development, Outreach & Relationship Management • Track professional connections including where they were met, context, and next touchpoints. • Draft and schedule thoughtful follow-up messages after meetings, conferences, and introductions using the principal’s voice. • Manage light LinkedIn outreach and follow-ups with approved messaging. • Classify relationships (warm, cold, dormant) and track next actions. • Maintain outreach logs and follow-up schedules to ensure opportunities are nurtured. • Suggest outreach approaches and follow-up systems to improve relationship development.
CRM & Pipeline Management • Build and maintain CRM systems such as Dubsado or HubSpot. • Track contact details, outreach history, last interactions, and next touchpoints. • Keep CRM data clean, organized, and easy to reference. • Provide simple visibility reports on relationship pipelines and follow-ups. • Recommend improvements to CRM structure or tracking workflows.
Studio Operations & Administrative Support • Support proposal preparation with formatting, timelines, and document organization. • Track invoices, deposits, and balances for internal visibility. • Monitor procurement status including orders, shipments, and delays. • Organize vendor quotes, approvals, and project documentation. • Maintain structured folders, trackers, and operational records. • Assist with new employee account setup when needed. • Create templates and systems that streamline recurring tasks. Marketing Support (Execution-Focused) • Repurpose content created by the principal into usable formats. • Prepare and schedule approved content for posting. • Organize captions, images, hashtags, and assets in a centralized system. • Maintain a clean archive of reusable marketing materials.
Qualifications & Ideal Traits: • Background in business operations, outreach coordination, studio management, or administrative support. • Experience managing CRM systems and relationship tracking. • Strong written communication skills for professional outreach. • Highly organized, systems-oriented, and detail-focused. • Comfortable executing in another person’s voice and direction. • Proactive, reliable, and able to translate instructions into clear execution plans. • Experience with spreadsheets, trackers, and document organization tools. • Familiarity with Canva or basic content handling is a plus.
Working Environment: • Fully remote role working closely with the studio principal. • Flexible, creative environment with evolving systems and workflows. • High autonomy with strong expectations for ownership and follow-through. • Opportunity to help build internal systems and operational processes.
Location
Manila, NCR (Remote)
Employment Type
Contractor
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