Bookings & Accounts Payable Specialist (Remote | Philippines)

Bookings & Accounts Payable Specialist (Remote | Philippines)

Join a fast-growing global hospitality team!

We’re hiring a Bookings & Accounts Payable Specialist to support both the group bookings and finance functions of a hospitality organization. This hybrid role combines group reservations, contracts, and deposits with vendor invoicing, coding, and payment processing.

If you’re detail-oriented, organized, deadline-driven, and comfortable managing competing priorities across customer-facing bookings and finance workflows, this is an opportunity to make an impact across two important areas of the business.

Role Summary:

As the Bookings & Accounts Payable Specialist, you’ll manage group/block booking enquiries and coordinate reservations, contracts, rooming lists, deposits, and group logistics. At the same time, you’ll support accounts payable activities including vendor invoices, coding, payment runs, reconciliations, vendor records, and month-end AP close.

Key Responsibilities:

Accounts Payable:

· Respond to and manage inbound group/block enquiries, including weddings, conferences, corporate groups, and tours.

· Prepare and issue group contracts, rate quotes, and rooming lists.

· Track deposits, payment schedules, and attrition/cutoff dates for group blocks.

· Coordinate group logistics with sales, catering/events, and front office teams.

· Enter and maintain group reservations in booking systems.

· Communicate with group leaders and agents regarding changes, updates, and final details.

· Month-end AP close and accrual entries.

Group Bookings:

· Process vendor invoices and match them to purchase orders and/or receiving documents.

· Code invoices to the correct GL accounts and cost centers.

· Prepare payment runs, including checks, ACH, and wire transfers.

· Reconcile vendor statements and resolve discrepancies.

· Maintain vendor files, payment terms, and contact information.

Must-Have Qualifications:

· 4-6 years of experience working across both hospitality operations and finance functions (inclusive of supporting bookings/reservations, accounts payable, and general office/finance administration).

· Must have experience and proficiency using CRM booking systems.

· Must have experience and proficiency using SAGE accounting software (Pre-requisite).

· Strong attention to detail and data-entry accuracy.

· Ability to manage competing deadlines across two functional areas.

· Excellent written and verbal communication skills.

· Comfort working with external clients, including group leaders, as well as internal finance stakeholders such as Controllers and AP teams.

· Requires strong prioritization during peak group-booking periods and month-end AP close.

· Ability to quickly learn and support the functional area where additional training may be required

Reporting Line and Working Pattern:

· The role's reporting line is to be determined.

· Fully remote, working from the Philippines (Ideally Metro Manila or Cebu).

Why You’ll Love This Role:

· Play a key role across both hospitality bookings and finance operations.

· Work with a varied mix of customers, hotel teams, and finance stakeholders.

· Develop experience across group reservations, customer coordination, and accounts payable.

· Take ownership of two important operational workflows in a role that values accuracy, organization, and accountability.

About magentIQ

At magentIQ, we value diversity, innovation, and continuous growth. Join our team and be part of a collaborative, forward-thinking organization where your work truly impacts global technology. If you’re ready to build your career in a dynamic and supportive environment, we’d love to meet you!

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