Assistant Controller

Job Title: Assistant Controller

Job Summary:

The Assistant Controller is a hands-on accounting leader who handles the full accounting cycle for Gregg Drilling and Pitcher Services and manages the accounting staff, who report to this role. This person closes the books each month and prepares the financial statements, reconciles every balance sheet account, handles intercompany billing and consolidation, maintains fixed assets, and keeps tax and licensing filings current, doing much of this work directly while reviewing and developing the team. The Controller owns the WIP schedule, budgeting, and forecasting, reviews the financial statements, and decides when they are released. The Assistant Controller is the Controller’s second-in-command and the first point of contact for accounting questions from operations and project management.

Duties/Responsibilities:

Close and Financial Reporting

• Run the monthly, quarterly, and year-end close: maintain the close calendar, assign and track tasks, and deliver draft financial statements for both entities on schedule.
• Prepare consolidated financial statements, including intercompany eliminations, with a variance analysis explaining significant changes.
• Load the approved annual budget and monthly forecast into the accounting system, and prepare the monthly budget-to-actual report for Controller and Operations review.
• Prepare and post journal entries, accruals, and expense allocations, making sure each is supported, correctly coded, and compliant with US GAAP.

Reconciliations and Internal Controls

• Perform and oversee monthly reconciliation of all balance sheet accounts, including bank, AR, AP subledger to GL, Job Cost to GL, intercompany, fixed assets, lease, and accrual accounts; resolve differences promptly.
• Maintain written accounting policies, procedures, and internal controls, including appropriate segregation of duties.
• Serve as the primary liaison for external auditors: coordinate the annual audit and interim requests, prepare supporting schedules, and resolve findings. Respond to corporate reporting requests.

Intercompany, Fixed Assets, and Cash

• Prepare monthly intercompany billing between Gregg Drilling and Pitcher Services and keep intercompany balances reconciled.
• Manage daily banking and cash receipts application.

Tax, Licensing, and Compliance

• Perform city, county, state, sales/use, and property tax filings in every state where the companies work.
• Manage contractor licenses and third party licensing for business registrations.
• Work with payroll on prevailing wage and union-related items that affect job cost and billing.

Team and Systems

• Supervise the accounting staff (Project Accounting, AP, and AR): assign and review work, train, set expectations, and complete performance reviews.
• Serve as the accounting lead month-end processes, user support, and process improvements.
• Answer accounting questions from project managers and operations, and help them understand job cost results.

Required Skills/Abilities:

• Has run a month-end close, including reconciliations and journal entries, and produced financial statements with limited supervision
• Strong knowledge of job costing, WIP schedules, and percentage-of-completion revenue recognition (ASC 606)
• Experience with multi-entity accounting, intercompany transactions, and consolidation
• Strong understanding of US GAAP; advanced Excel and ERP experience
• Clear communicator who can explain financial results to non-accountants

Preferred Skills:

• Sage 300 Construction and Real Estate
• Fixed asset accounting in an equipment-intensive business
• Multi-state tax compliance, contractor licensing, and prevailing wage/union labor costs
• Experience leading external audits

Education and Experience:

• Bachelor’s degree in accounting or finance
• 5+ years of progressive accounting experience
• 3+ years of supervisory or management experience
• Experience in construction, drilling, equipment-intensive field services, or another project-based industry strongly preferred
• CPA preferred

Working Conditions and Physical Demands:

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment; prolonged sitting and computer work; occasionally lifts up to 15 pounds. Extended hours may be required during month-end, year-end, and audit periods.

Working Conditions:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: 
•    While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
•    Some lifting of files, opening cabinets. 
•    Bending or standing as necessary.
•    Prolonged periods sitting at a desk and working on a computer.
•    Must be able to lift up to 15 pounds at times.
•    Occasional travel as needed

Work Environment: 
Position is remote, with sedentary with prolonged periods of standing, bending, sitting, kneeling.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.